Executive Assistant
Executive Assistant
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Job Description
Donaldson is committed to solving the worlds most complex filtration challenges. Together we make cool things. As an established technology and innovation leader we are continuously evolving to meet the filtration needs of our changing world. Join a culture of collaboration and innovation that matters and a chance to learn effect change and make meaningful contributions at work and in communities.
We are seeking a highly skilled and proactive Executive Assistant to support our Enterprise Operations & Supply Chain team. This individual will provide advanced diversified administrative support to the Executive and the Business Operations team in a fast-paced dynamic environment.
The ideal candidate is experienced in supporting senior leaders managing multiple priorities efficiently and delivering results with a high level of professionalism. Proficiency in Microsoft SharePoint Excel PowerPoint and Outlook is essential for success in this role. This position requires the ability to work a hybrid schedule based out of our Bloomington MN office.
Role Responsibilities:
Manage executive and leadership team calendars including routine communications and scheduling.
Provide daily coordination and strategic support to the executive and associated teams adapting to shifting priorities.
Arrange complex travel logistics including international itineraries and documentation.
Plan and execute in-person and virtual meetings/events handling logistics agendas minutes and vendor coordination.
Draft correspondence prepare reports and lead special projects (e.g. newsletters SharePoint sites tours training).
Serve as a professional liaison for internal and external stakeholders.
Compile and analyze data for decision-making presentations and reporting.
Process and manage expense reports for the leadership team.
Support onboarding manage office supplies maintain org charts and distribution lists.
Minimum Qualifications:
High school diploma or equivalent post- secondary and experience
4 years applicable work experience in Executive Administrative or similar
Preferred Qualifications:
Post secondary education
Strong proficiency utilizing Microsoft Office Suite: Word Excel PowerPoint OneNote and Outlook
Experience supporting multiple leaders (this role will be providing primary and ancillary support to about 8 people)
Experience utilizing SharePoint for maintaining department web page
Experience working with Concur for travel arrangements
Proven track record of maintaining high integrity and confidentiality
Strong emotional intelligence adaptability and results orientation
Experience managing calendars meeting coordination and travel
Strong attention to detail and organization
Relocation: This position is not eligible for relocation assistance.
Hourly Pay Range: $28.84 - $36.44/hour depending on relevant experience qualifications and skills.
This position is overtime eligible as per state and federal regulations.
Employee benefits are part of the competitive total rewards package that Donaldson Company Inc. provides to you. Our comprehensive benefits program includes health benefits retirement plan (401k) paid time away paid leaves (including paid parental leave) and more.
Immigration Sponsorship Not Available:
Applicants for this position must be currently and legally authorized to work in the United States without the need for current or future sponsorship (e.g. H-1B J-1 F-1 CPT OPT etc.).
Donaldson will not offer immigration sponsorship or assume sponsorship of an employment visa for this position.
International relocation or remote work arrangements outside of the U.S. will not be considered.
Keywords: administrative assistant executive assistant coordination planning calendar management PowerPoint Outlook
Equal Opportunity Employer including Disability and Veterans
Employment opportunities for positions in the United States may require use of information which is subject to the export control regulations of the United States. Hiring decisions for such positions are required by law to be made in compliance with these regulations. Applicants for employment opportunities in other countries must be able to meet the comparable export control requirements of that country and of the United States.
Donaldson Company has been made aware that there are several recruiting scams that are targeting job seekers. These scams have attempted to solicit money for job applications and/or collect confidential information Donaldson will never solicit money during the application or recruiting process. Donaldson only accepts online applications through our Careers Donaldson Company Inc. website and any communication from a Donaldson recruiter would be sent using a email address. If you have any questions about the legitimacy of an employment opportunity please reach out to to verify that the communication is from Donaldson.
Our policy is to provide equal employment opportunities to all qualified persons without regard to race gender color disability national origin age religion union affiliation sexual orientation veteran status citizenship gender identity and/or expression or other status protected by law.
Required Experience:
IC
Employment Type
Full-Time
