Administrative Assistant

Link Logistics Real Estate (Link) is a leading operator of warehouses and business parks specializing in last-mile logistics real estate. Established by Blackstone in 2019 the company connects consumption technology and the supply chain across its portfolio which spans half a billion square feet. We leverage our scale proprietary data and insights and foundational focus on sustainability to drive success for our customers businesses and deliver value for our stakeholders. We put our people customers and communities first and find ways to make a conscious positive impact where we live and work. Every day we work to reinvent and lead our industry forward by thinking bigger and challenging the status quo.

We are seeking a detail-oriented and proactive Administrative Assistant to support our legal team in managing day-to-day operations and ensuring the smooth execution of legal processes. This role requires strong organizational skills a high level of accuracy and the ability to handle confidential information with discretion.

RESPONSIBILITIES:

• Manage and monitor the legal teams inbox ensuring timely responses and proper routing of communications.

• Input and maintain accurate data in spreadsheets and legal trackers.

• Rename organize and save legal documents in accordance with established naming conventions and filing protocols.

• Sort and distribute incoming mail ensuring priority items are flagged and routed appropriately.

• Provide administrative support for diligence projects including document collection and coordination.

• Maintain and update the master disposition list of properties.

• Review lien documentation and update the lien tracker accordingly.

• Input new acquisitions and dispositions into the legal tracker to ensure records are current.

• Upload W-9 forms into designated Teams folders for internal access and compliance.

• Enter data from Origami reports into the master casualty report.

• Create and manage new matter entries in Xakia for lender consent processes.

• Elevate material issues as needed.

• Provide administrative support to the legal team including maintaining files and records.

QUALIFICATIONS:

• Bachelors degree or paralegal certificate preferred.

• Prior experience in a legal administrative or paralegal support role preferred.

• Proficiency in Microsoft Office Suite especially Excel Word and Outlook.

• Familiarity with legal tracking systems such as Xakia Josef Salesforce and Origami is a plus.

• Strong attention to detail and ability to manage multiple tasks simultaneously.

• Excellent communication and organizational skills

• Ability to work independently and as part of a team in a fast-paced growth-oriented company

• Detail-oriented with strong analytical and problem-solving skills.

EEO Statement

The Company is an equal opportunity accordance with applicable law we prohibit discrimination against any applicant employee or other covered person based on any legally recognized basis including but not limited to: veteran status uniformed servicemember status race color caste immigration status religion religious creed (including religious dress and grooming practices) sex gender gender expression gender identity marital status sexual orientation pregnancy (including childbirth lactation or related medical conditions) age national origin or ancestry citizenship physical or mental disability genetic information (including testing and characteristics) protected leave status domestic violence victim status or any other consideration protected by federal state or local law. We are committed to providing reasonable accommodations if you need an accommodation to complete the application process please email .