Executive and Personal Assistant Private Equity

New York City, NY - USA

Monthly Salary: $ 100000 - 120000

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Executive Assistant to Founder & CEO (Onsite)

Location: Long Island NY (Greater NYC area) Type: Full-time Onsite: 5 days/week

Summary

Were hiring a high-caliber Executive Assistant to a Founder/CEO of a private equity firm with multiple operating entities and a new venture launching. This is a true EA/PA hybrid: youll streamline a complex professional calendar own mission-critical operations and handle select personal matters so nothing slips. The pace is fast expectations are high and the mandate is simple: create clarity eliminate friction and keep the CEOs world running on rails.

What Youll Own

Calendar orchestration & priorities: Architect a zero-collision calendar enforce timeboxing prep briefs; anticipate conflicts three steps ahead.
Inbox command: Triage draft and route communications; convert emails into actions with clear owners deadlines and follow-ups.
Meeting readiness: Build agendas briefing docs research memos and post-meeting action trackers; drive follow-through to completion.
Investor/board/admin logistics: IC/board meeting prep data room coordination signature cycles NDAs vendor onboarding.
Travel & events: Complex domestic/international itineraries holds/options contingency plans; coordinate investor dinners offsites.
Finance admin: Expenses reimbursements receipts AMEX/Brex/Concur; light vendor/AP coordination with controllers.
Project management: Maintain CEOs master project list across companies; stand up trackers KPIs and weekly reporting.
Launch support (new venture): Vendor sourcing light vendor negotiations milestone plans marketing/admin coordination.
Personal assistant support (as needed): Household/vendor scheduling personal appointments family travel gifting errands.
Gatekeeping & judgment: Protect focus time; triage inbound asks; say no diplomatically; escalate only what truly matters.
Confidentiality & discretion: Handle sensitive information with impeccable judgment.

You Are

Self-directed operator: You see the whole board set your own priorities and execute without hand-holding.
Systems-builder: You love creating repeatable workflows checklists dashboards and templates that scale.
Anticipatory & decisive: You predict needs before theyre voiced; you make the call then communicate crisply.
Calm under pressure: Fast pace shifting priorities and last-minute changes dont rattle you.
High-integrity & discreet: You protect confidentiality instinctively; you build trust quickly.
People-savvy: Confident with investors bankers founders vendors and family membersequally at ease with all.

Qualifications

712 years supporting a Founder/CEO Managing Partner or equivalent in PE/VC investment banking or high-growth companies.
Proven EA/PA hybrid experience managing both business and personal workflows.
Mastery of calendar/email triage and executive communications (clear writing tone matching impeccable grammar).
Hands-on with project management tools (Asana/ClickUp/Notion/Airtable) productivity suites (Google Workspace & MS 365) and expense/fintech (Brex/Expensify/Ramp).
Comfortable with light research & memo writing; able to produce concise briefing docs quickly.
After-hours responsiveness as needed for international travel live deals and urgent matters.
Valid passport; ability to travel occasionally. Drivers license preferred for local errands.
Bachelors degree preferred.

Success Metrics (First 90180 Days)

Calendar collision rate: <1% conflicts; priority blocks protected weekly.
Inbox service level: Same-day triage; VIP threads answered or routed within 2 business hours.
Meeting readiness score: 100% of key meetings have briefs 24 hours in advance; action logs sent <12 hours post-meeting.
Project throughput: 90% on-time task completion across CEOs top initiatives.
Travel QA: Zero missed connections; <1% itinerary changes due to preventable errors.
CEO NPS: 9/10 by Day 90.

Sample Week

Mon: Lock weekly priorities; publish CEO dashboard; confirm investor/IC prep.
Tue: Build diligence brief; coordinate banker dinner; submit expenses; send progress roll-ups.
Wed: Handle venture launch vendors; contract review routing; household appointment scheduling.
Thu: Finalize investor meeting deck logistics; hold options for travel; confirm weekend family plans.
Fri: Conduct flush list review (open loops); update next-week calendar & materials.

Work Environment & Hours

Onsite in Long Island NY (Greater NYC) MondayFriday; occasional evenings/weekends during live deals or travel.
Professional fast-paced environment with high autonomy and high expectations.

Compensation & Benefits

Competitive salary annual bonus; benefits package; PTO. (Final range aligned to experience and market.)
Commuter benefits; phone stipend; occasional overtime eligible per policy.

How to Apply

Send your resume a brief note on a complex calendar or travel challenge you solved and one work sample (e.g. redacted briefing memo or project tracker) to with subject line: EA Long Island.

Executive Assistant to Founder & CEO (Onsite)Location: Long Island NY (Greater NYC area) Type: Full-time Onsite: 5 days/weekSummaryWere hiring a high-caliber Executive Assistant to a Founder/CEO of a private equity firm with multiple operating entities and a new venture launching. This is a true E...