Executive Secretaries
Executive Secretaries
Posted on :
01-10-2025
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1 Vacancy
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Job Description
Executive Secretary
Our client is seeking an Executive Secretary for a temporary position (W2 Only) in Albany NY
This is an excellent opportunity for the right individual. If interested in exploring this great opportunity please apply directly at are encouraged to apply.
Position Details:
Location:Riverview Innovation Center 150 Broadway Albany NY 12204
Duration: 2 years
Hours: M-F 9 to 5
Pay Rate: $26-$35/hour
What to Expect:
Job Description and Required Services:
Proofreading and reviewing all outgoing correspondence to ensure all issues have been addressed and are in compliance with PHL 230 or other respective policies and procedures
Coordinating Freedom of Information Law requests including researching and drafting responses for OPMC Director approval and tracking assignments
Coordinating Executive Correspondence for OPMC including conducting research and drafting of responses tracking assignments proofreading submissions and reporting on progress
Coordinating responses from the OPMC Web Mailbox to the public and other relevant program mailboxes by conducting research and proofreading responses to ensure accuracy
Coordinating the calendars and scheduling meetings of the Bureau Director the two Deputy Directors Director of Administrative Services and the Executive Secretary of the Board taking meeting minutes and disseminating information as necessary
Coordinating with the fiscal unit regarding the procurement of temporary personnel services performing initial screening of eligible candidates tracking the scheduling and completion of interviews obtaining references and background checks completing all onboarding and tracking all submitted timecards.
Coordinating with the fiscal unit all operational needs for OPMC offices statewide
Working with the Board for Professional Medical Conduct to ensure compliance with vouchering for services and any travel related needs for members
Working with the Board for Professional Medical Conduct and the Executive Secretary related to recruiting board members coordinating annual meetings taking minutes and disseminating information.
Working with the Board for Professional Medical Conduct in conjunction with the fiscal unit regarding the annual board training including but not limited to: securing of a venue and other vendors creating any necessary instructions for the board members related to travel participating in the execution of the annual training and ensuring all vouchering and payments are made in accordance with OCS requirements
Working with the Director of Administrative Services for planning and preparing requests in the recruitment and selection process such as: creating initial recruitment requests scheduling interviews checking references submitting nomination packets and completing all onboarding and offboarding
Maintaining organizational charts and employee roster information
Liaise between internal and external stakeholders related to administrative and operational needs pertaining to program statewide or the Directors Office
Tracking Clinical Reviewer Quality Assurance assignments and assisting with package reports for submission to Medical Director for review
Participating in administrative unit Quality Assurance programs
Supervising and/or training paraprofessionals or other support staff for administrative services or the Directors Office
Backing up processing and/or required reporting of Board Final Actions Other responsibilities as assigned
Qualifications for Success:
MINIMUM QUALIFICATIONS:
- Prior administrative or secretarial experience supporting multiple senior level executives.
- Excellent communication (written and verbal) skills.
- Excellent problem-solving and research skills.
- Excellent organizational skills with strong attention to detail ability to multi-task and meet deadlines.
- Proficiency with Microsoft Office Suite programs including but not limited to databases and web-based applications.
- Experience coordinating meetings and calendars of multiple senior level executives note-taking expense reports travel arrangement and communication with internal and external stakeholders.
- Experience with office operations including but not limited to program operations personnel and fiscal services.
PREFERRED QUALIFICATIONS:
- Experience with the medical conduct process.
- Experience with the Statewide Financial System (SFS).
- Experience with SharePoint.
- Experience purchasing receipting and tracking fiscal expenses.
- Experience providing supervision and0or training for other staff.
- Experience participating in staff procurement and recruitment process.
- Degree in business administration management or a related field.
Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race religion color national origin sex sexual orientation gender identity pregnancy status as a parent age protected veteran status family medical history or genetic information political affiliation status as a qualified individual with disability or other non-merit based factors.
Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas.
Employment Type
Contract
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