Administrative Assistant, Talent Relations & Publicity

Sony Pictures Television Studios (SPTS) is one of the industrys leading content providers producing programming worldwide across genres and platforms. As the largest independent TV studio in the industry SPTS produces 50 shows each year including THE BOYS COBRA KAI THE GOOD DOCTOR OUTLANDER and PLATONIC. SPTS is part of the larger Sony Pictures Television (SPT) division. SPT is a Sony Pictures Entertainment Company a subsidiary of Tokyo-based Sony Group Corporation.

We are looking for an assistant to join the Talent Relations and Publicity team supporting two TV publicists across several series airing domestically and internationally. The ideal candidate will thrive in a fast-paced environment and be a proactive communicator who can anticipate the needs of their managers to keep their workload on track.

Responsibilities

• Provide organizational and administrative support to theTalent Relations and Publicity team
• Cover phones and maintain calendars & contacts
• Coordinatelogistics fortravel for talent and employees
• Manage and update department master media press outlet grid
• Track publicity items in magazines editorials trades breaking news throughout the day
• Create and distribute press coverage reports to Sony TV executives
• Collect show assetsand submit series for 20 ongoing award submissions
• Organize press kit assets (bios photos press clips releases media alerts pitch letters for domestic and international press) and create DPK (digital press kit) sites
• Compose talent schedules for publicity events (press days premieres etc.)
• Assist onexecution & logistics for international/domestic junkets press events set visits press days and other PR specifics
• Staff will work at publicity events (premieres junkets award shows etc.) working after hours as needed
• Serve as point person forinvoice tracking & processing and creation of new vendors
• Preparation of all business-related expenses ensuring expense reports are completed and filed in a timely manner
• Create and maintain team documents as requested
• Assist with managing show budgets

Requirements

• General knowledge of the television/entertainment industry
• The desire and interest to work in publicity and immerse themselves in the PR world
• Attention to detail and accuracy
• Resourceful proactive and thorough in their approach
• Superb organizational and time management skills
• Takes responsibility and ownership for tasks
• Can work independently to achieve goals and has a positive attitude
• Able to multi-task and work well with others
• At ease in fast-paced high-energy ever-changing work environment
• Exceptional at prioritizing tasks
• Strong written and verbal skills; excellent oral (professional and friendly demeanor) and written (spelling punctuation grammar) communication skills
• Strong computer skills (Outlook Excel Word PowerPoint FileMaker Pro Internet savvyCanva)
• Maintains discretion and integrity when exposed to confidential information
• Education:B.A. B.S. or equivalent preferred
• Previous administrative/organizational support industry experience a plus but not required
• Exposure to a fast-paced environment with tight deadlines
• Must be willing to travel
• Must be willing to work overtime and be flexible with working nights and weekends on occasion

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race color religion sex national origin disability veteran status age sexual orientation gender identity or other protected characteristics.

SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.

To request an accommodation for purposes of participating in the hiring process you may contact us at