Project Admin Support
Project Admin Support
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Thales is a global technology leader trusted by governments institutions and enterprises to tackle their most demanding challenges. From quantum applications and artificial intelligence to cybersecurity and 6G innovation our solutions empower critical decisions rooted in human intelligence. Operating at the forefront of aerospace and space cybersecurity and digital identity were driven by a mission to build a future we can all trust.
In the Philippines Thales has been a trusted partner for over 20 years supporting key customers across civil aviation defence and digital identity and security sectors. From banking and telecommunications to government services Thales continues to provide solutions in technological advancements that bolster national security and enhance local defence capabilities.The Project Coordinator - Philippines role is based in Manila Philippines to support the business activities of Thales Airspace Mobility Solutions for various projects pertaining to the Communications Navigation Surveillance / Air Traffic Management (CNS/ATM) System operated by the Civil Aviation Authority of the Philippines.
RESPONSIBILITIES:
The Project Coordinator is responsible for the following:
- Provide administrative support for multiple projects involving hardware deployment software support services and lifecycle support.
- Data management - maintain a customer records and file management system for each project including correspondence and project documents (PLM IPESA & PIDI) in accordance with data management processes.
- Create and maintain the Project Data Repository for each project ensuring alignment with Chorus 2.0 requirements the contract and the company needs as reflected in the approved PDR template.
- Coordinate the preparation quality assurance registration and delivery (dispatch/email) of project artefacts (documents/correspondence) to customers co-contractors subcontractors and suppliers in a timely and high-quality manner.
- Assistance with the production of regular Dashboards Metrics Project Status Reports and CSR reports.
- Participation in and minute taking for department team project project review (MPR & QPR) and customer meetings.
- Prepare and/or edit meeting minutes presentations tables and reports.
- Assist with the co-ordination of project and contract related travel arrangements (domestic and international) as required.
- Assist with the reconciliation of all project and contract related travel costs (domestic and international) as required.
- Prepare and process Purchase Requisitions and receipts for department and project procurements in the purchase order system.
- Co-ordinate business functions including formal invitations catering venue and equipment arrangements.
- Fax photocopy bind and distribute documents as required (correspondence training materials meeting documents and other project deliverables).
- Co-ordinate client/customer visits including accommodation catering external activities venue and equipment arrangements (as required).
- Ensuring a value added approach to the departments responsibilities at all times.
- Maintaining an exceptionally strong customer focus and delivering the right items/outcomes on time and on budget to tight project schedules when required.
- Ensuring project databases are always maintained up to date.
CHALLENGES:
- Complexity in Air Traffic Control Systems
- Balancing competing priorities and workload
REQUIREMENTS:
- Experience in complying with all relevant company Health Safety and Environmental (HSE) policies and framework and work practices with the intent of preventing or minimizing accidental exposures to self colleagues visitors and/or the environment and to always ensure safe work practices.
- Must be a graduate of Bachelors Degree in Business Administration or relevant course
- Previous Project Administration correspondence Configuration Management and travel organization experience desirable.
At Thales were committed to fostering a workplace where respect trust collaboration and passion drive everything we do. Here youll feel empowered to bring your best self thrive in a supportive culture and love the work you do. Join us and be part of a team reimagining technology to create solutions that truly make a difference for a safer greener and more inclusive world.
Employment Type
Full-Time
