Accounts Receivable Specialist
Accounts Receivable Specialist
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1 Vacancy
Job Description
Accounts Receivable Specialist (Coupa Experience)
Schedule: Monday - Friday 9:00 AM - 6:00 PM EST
Type: Full-Time Remote
Apply here:
About the Role:
We are seeking a detail-oriented Accounts Receivable Specialist with hands-on experience using Coupa to manage invoicing vendor setup and this role youll own end-to-end AR processes ensuring accuracy compliance and timely payments. Youll also act as a key liaison between internal teams and client AP/vendor management teams keeping workflows efficient and deadlines on track.
Responsibilities:
Vendor Systems & Setup
- Manage vendor setup and administration in Coupa and similar portals (e.g. Ariba Jaggaer).
- Complete supplier registrations tax forms (W-9/W-8) banking details compliance questionnaires and insurance certificates.
- Maintain vendor master data and monitor for messages rejections and updates.
Invoicing & Approvals
- Create and submit accurate PO and non-PO invoices; handle PO flips and attach SOWs/timecards.
- Resolve exceptions quickly and track invoices through the full approval/payment cycle.
- Partner with internal approvers to clear holds credits and disputes.
Accounts Receivable & Collections
- Own and monitor AR aging; prioritize outreach send dunning notices and schedule follow-ups.
- Reconcile payments remittances short-pays and chargebacks with clear documentation.
- Escalate disputes and coordinate resolution across teams.
Vendor & Internal Coordination
- Serve as the primary point of contact for buyer-side AP/vendor management teams.
- Work closely with Sales Customer Success and Delivery teams to provide approvals backup documentation and proof-of-service.
Process & Reporting
- Develop and maintain SOPs and checklists for vendor portal submissions and renewals.
- Report weekly on key metrics including DSO invoice cycle time exception rates and collections progress.
Qualifications:
- 2-5 years of experience in Accounts Receivable Vendor Management or Finance Operations ideally in services or SaaS.
- Proficiency with Coupa including supplier registration PO flows invoicing and exception handling.
- Strong organizational skills with the ability to manage multiple submissions and deadlines.
- Solid Excel/Google Sheets skills; experience with accounting systems (QuickBooks NetSuite or Xero) is a plus.
- Clear and professional written communication skills for AP correspondence and collections.
Apply here:
Employment Type
Full Time
