Event Services Coordinator

Gainesville, FL - USA

Hourly Salary: $ 22 - 24

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Classification Title:	Conference-Event Planner II
Classification Minimum Requirements:	Bachelors degree and two years of relevant experience; or a high school diploma and six years of relevant experience. Appropriate college coursework may substitute at an equivalent rate for the required experience.
Job Description:	Scheduling/Staffing: Input rental and sponsored event estimates into Shiftboard Publish monthly shifts and broadcast to staff that shifts are assigned and/or available for sign up Assign support staff to shifts they have signed up for Support last-minute shift coverage for unfilled staffing needs Monitor technical staff communication line for shift callouts Participate in hiring process of new event staff Payroll: Daily timecard processing Checking/resolving adherence discrepancies Ensuring proper contract codes and labor types for event reconciliation Track hours worked by foreign exchange students for limits Patron Services/FOH: Direct supervision of Patron Services Coordinator Provide oversight of volunteer scheduling Provide oversight into scheduling of receptionist area Purchase volunteer snacks as needed in absence of Patron Services Coordinator Provide coverage for front-of-house when needed Assist with coordination of logistics for school shows Continuous training for Manager on Duty Member of Safety and Security team Other duties as assigned
Expected Salary:	$22.99-$24.90 / hour
Required Qualifications:	Bachelors degree and two years of relevant experience; or a high school diploma and six years of relevant experience. Appropriate college coursework may substitute at an equivalent rate for the required experience.
Preferred:	Bachelors degree in appropriate domain for example event management or performing arts production. Management/leadership experience including for performing arts events and/or event management and planning. Proficiency with computers and basic software applications such as Windows and the Microsoft Office Suite particularly Outlook Word and Excel. Positive communication and interpersonal skills (verbal and written) including comfort with public speaking presentations and leading meetings and group training. Ability to identify and resolve problems efficiently and effectively. Ability to thrive in a fast-paced environment and to handle an array of concurrent projects or tasks shifting attention as needed. Customer service experience and familiarity with event services and venue management informed by a commitment to welcoming engagement and support. Ability to work collegially supportively and collaboratively as a member of our team. Capacity to understand interpret and apply UF and UFPA rules regulations policies and procedures.
Special Instructions to Applicants:	In order to be considered you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No

Required Experience:

Classification Title:Conference-Event Planner IIClassification Minimum Requirements:Bachelors degree and two years of relevant experience; or a high school diploma and six years of relevant experience. Appropriate college coursework may substitute at an equivalent rate for the required experience.Jo...

Classification Title:	Conference-Event Planner II
Classification Minimum Requirements:	Bachelors degree and two years of relevant experience; or a high school diploma and six years of relevant experience. Appropriate college coursework may substitute at an equivalent rate for the required experience.
Job Description:	Scheduling/Staffing: Input rental and sponsored event estimates into Shiftboard Publish monthly shifts and broadcast to staff that shifts are assigned and/or available for sign up Assign support staff to shifts they have signed up for Support last-minute shift coverage for unfilled staffing needs Monitor technical staff communication line for shift callouts Participate in hiring process of new event staff Payroll: Daily timecard processing Checking/resolving adherence discrepancies Ensuring proper contract codes and labor types for event reconciliation Track hours worked by foreign exchange students for limits Patron Services/FOH: Direct supervision of Patron Services Coordinator Provide oversight of volunteer scheduling Provide oversight into scheduling of receptionist area Purchase volunteer snacks as needed in absence of Patron Services Coordinator Provide coverage for front-of-house when needed Assist with coordination of logistics for school shows Continuous training for Manager on Duty Member of Safety and Security team Other duties as assigned
Expected Salary:	$22.99-$24.90 / hour
Required Qualifications:	Bachelors degree and two years of relevant experience; or a high school diploma and six years of relevant experience. Appropriate college coursework may substitute at an equivalent rate for the required experience.
Preferred:	Bachelors degree in appropriate domain for example event management or performing arts production. Management/leadership experience including for performing arts events and/or event management and planning. Proficiency with computers and basic software applications such as Windows and the Microsoft Office Suite particularly Outlook Word and Excel. Positive communication and interpersonal skills (verbal and written) including comfort with public speaking presentations and leading meetings and group training. Ability to identify and resolve problems efficiently and effectively. Ability to thrive in a fast-paced environment and to handle an array of concurrent projects or tasks shifting attention as needed. Customer service experience and familiarity with event services and venue management informed by a commitment to welcoming engagement and support. Ability to work collegially supportively and collaboratively as a member of our team. Capacity to understand interpret and apply UF and UFPA rules regulations policies and procedures.
Special Instructions to Applicants:	In order to be considered you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No