Academic Administrative Assistant Computer Science Department

Williams College is excited to announce an opening for the position of Academic Administrative Assistant in the Computer Science Department. As the Academic Administrative Assistant you will be instrumental in facilitating a dynamic academic environment supporting faculty staff and students through a wide range of administrative and organizational responsibilities that are vital for the departments smooth functioning and continued growth. You will play a critical role in ensuring the departments financial health and operational efficiency directly contributing to its academic mission and the broader success of the college by supporting the day-to-day operations of the department.

Williams College is committed to building a broadly diverse and inclusive community where members from all backgrounds can live learn and thrive. Reporting to the chair of the department this 35-hour per week year-round (12-month) position is eligible for Williams Colleges robust benefits package designed to support you in your work and overall health and wellness. This includes comprehensive health insurance generous retirement plans paid time off and access to tuition remission and grant opportunities making it an exceptional environment for personal and professional growth.

Responsibilities:

Responsibilities include but are not limited to:

• Be the first point-of-contact via phone email or in-person for a variety of constituents within the department

• Monitor and manage departmental budgets and expenditures

• Organize travel and arrangements for guest speakers and events

• Assist with department events including booking rooms for meetings and ordering food when needed and staff occasional evening events

• Manage departmental communications including email website and social media

• Assist in staff and faculty hiring (e.g. arranging advertisements for position organize campus visits by candidates) manage the employment of student teaching assistants

• Assist department chair in various administrative tasks and maintain records

• Submit course offerings organize classroom assignments and course evaluations

• Prepare class material for distribution

Qualifications

• Associates Degree plus at least 2 years relevant experience required or equivalent combination of education and experience in administrative roles

• Excellent organizational skills with an ability to prioritize organize and execute multiple tasks independently

• Excellent oral and written communication skills including email correspondence and proofreading

• Ability to maintain confidentiality in regards to personnel and student information

• Proficiency with or an ability to learn technology including but not limited to web content management databases and Wordpress

• Knowledge of and experience with spreadsheets bookkeeping Google and Microsoft Suites

• Strong interpersonal skills; the ability to work collaboratively with broadly diverse groups of students faculty and staff in a courteous and professional manner

Hybrid on-site/remote work arrangements may be available for employees based in MA NY CT or VT following a fully in-person onboarding period. Remote work for up to 1 day per week is possible at select times outside the academic calendar year with approval and is subject to review and revision as policy evolves.

This is a 35 hours per week 12-month fully benefitted position reporting to the chair of the Computer Science Department. Pay range is from $25 to $27.50 per hour commensurate with experience.

Application review will begin on October 16 2025 and will continue until the position is filled. For optimal consideration please include a cover letter that describes your interest in this position. Submit a cover letter in a separate document in your application. All applications will be reviewed by the search committee.

Please visit to apply.

Employment at Williams is contingent on the verification of background information submitted by the applicant including the completion of a criminal record check and education when applicable. Decisions regarding appointments promotions and conditions of employment comply with applicable federal or state law prohibiting discrimination based on race color sex national origin religion age disability marital status sexual orientation gender identity or expression ancestry or military service.

Beyond meeting fully its legal obligations for non-discrimination Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live learn and thrive. As part of this commitment we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process please feel free to contact us via phone at or email at .