Atlantic Conservation Coalition Administrative Specialist
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Job Location:
Wake County, NC - USA
Yearly Salary:
$ 39671 - 69426
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Description of Work
This is a time-limited position subject to funding availability which may last up to 60 months. Time limited employees are eligible forState Benefits. Although the length of time this position will be active cannot be determined it has the potential to extend up to 3 years (36 months). If you have questions concerning the time-limited status of this position you may inquire at the interview.This position is deemed eligible for hybrid telework under DNCRs Telework Policy.
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This position is located at:
109 East Jones Street
Raleigh NC 27601
Primary Purpose of Position:
The Department of Natural and Cultural Resources is seeking an enthusiastic team member to be part of our wonderful organization! The Atlantic Conservation Coalition (ACC) Administrative Specialist provides critical administrative support to the ACC Director and staff in the implementation of the ACCs Climate Pollution Reduction Grant (CRPG) award from the U.S. Environmental Protection Agency and Governor Coopers Executive Order 305 (An Order to Protect and Restore North Carolinas Critical Natural and Working Lands). This position assists in all areas of responsibility including day to-day operations workflow calendars and scheduling file maintenance and retention and other administrative functions as assigned. This position also provides support in administration of the CPRG grant and assists the ACC Grant Administrator and Officer as needed on functions including but not limited to reviewing payment requests preparing paperwork related to grant contracts and subawards tracking critical grant related dates (e.g. expiration and progress report due dates) filing grant documents and corresponding with grantees and staff on grant projects and assisting with the grant data calls and data entry. This is a full time time-limited position subject to funding availability which may last up to 60 months.
Key Responsibilities include but are not limited to:- Provide Receptionist support for the ACC Program Office through sophisticated calendar management prioritizing requests-conference rooms and auditorium troubleshooting conflicts and maintaining office supplies.
- Complete administrative tasks that support to support to lead the organization effectively this includes multiphone system-answering in-coming and routing calls sorting and distributing in-coming mail setting up appointments travel arrangements and preparation of expense reports.
- Generate for approval completed timesheets for ACC Directors direct reports.
- Handle confidential matters with utmost discretion including correspondence telephone calls & development of interoffice documents.
- To assist HR with the process of hiring and onboarding new employees (e.g. helping gather and complete forms for advertisements and hiring packages making sure the forms for laptops and access badge applications are completed).
- Provide meeting support including pre-meeting agenda and file distribution note taking action item review and post meeting follow up as needed.
- Provide support in administration of the CPRG grant and assists the ACC Grant Administrator and Officer as needed.
- Typical work schedule isMonday Friday 8:30 am 5:00 pm (flexible schedule totaling 40 hours per week).
Knowledge Skills and Abilities / Competencies
To receive credit for your work history and credentials you must provide the information on the application form. Any information omitted from the application form listed as general statements listed under the text resume section or on an attachment will not be considered for qualifying credit.
Management Prefers:
- Demonstrated knowledge of program services policies procedures laws rules and regulations in performance of administrative support tasks.
- Demonstrated experience with spreadsheets and/or databases.
- Demonstrated experience organizing work in an efficient and/or comprehensive manner while planning ahead to carry out responsibilities in a timely manner.
- Demonstrated experience presenting ideas clearly and effectively in written and oral form while also editing and adjusting language or terminology to meet needs of the audience or as appropriate.
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See of for details.High school diplomaORGeneral Educational Development (GED) diplomaANDFour years of related administrative experienceOREquivalent combination of education and experience.Supplemental and Contact Information
Division Description:
TheAtlantic Conservation Coalition officeoversees the implementation of the Climate Pollution Reduction Grant (CPRG) award from the U.S. Environmental Protection Agency and Governor Coopers Executive Order 305 (An Order to Protect and Restore North Carolinas Critical Natural and Working Lands). The application proposes 21 shovel-ready projects to protect and restore high-carbon coastal habitats and peatlands to maximize carbon sequestration and coastal resilience benefits and protect restore and develop agricultural and forest land promoting sustainable forestry management practices to increase carbon sequestration.
The North Carolina Department of Natural and Cultural Resources (DNCR) takes care of the things that people love about North Carolina. DNCR manages over 100 locations across the state including 27 historic sites seven history museums two art museums five science museums four aquariums 35 state parks four recreation areas dozens of state trails and natural areas the North Carolina Zoo the State Library the State Archives the N.C. Arts Council the African American Heritage Commission the American Indian Heritage Commission the State Historic Preservation Office the Office of State Archaeology the Highway Historical Markers program the N.C. Land and Water Fund and the Natural Heritage Program. The Departments vision is to be the leader in using the states natural and cultural resources to build the social cultural educational and economic future of North Carolina. Everyone is welcome. For more information please visit. We encourage you to apply to become a part of our team!
The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge skills and abilities without regard to race religion color national origin sex pregnancy gender identity or expression sexual orientation age (40 or older) disability National Guard or veteran status genetic information political affiliation or political influence.
Application Process
Please watch our videoherethat walks you through each step of the application process.Be sure to complete the application in full. Resumes may be uploaded with your application but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit. See Resume or See Attachment willNOTbe accepted.
Information should be provided in the appropriate areas to include the following: Education including high school and all degrees obtained Work Experience and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions you must provide supporting information within the Work Experience section of the application to support your answers.
If multiple applications are submitted to an individual posting only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 5:00 PM on the closing date.
Due to the volume of applications received we are unable to provide information regarding the status of your application over the phone. To check the status of your application please log in to your account. Upon the closing date applications are Under Review and will be screened by Human Resources for the qualified applicants. The hiring process may take several weeks.Degree/College Credit Verification
Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application. If you have student loans becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. to learn more.
Veterans and National Guard Preference
Applicants seeking Veterans Preference must attach a DD Form 214 Certificate of Release or Discharge from Active Duty along with the state application.
Applicants seeking National Guard Preference must attach an NGB 23A (RPAS) along with the state application if they are a current member of the NC National Guard in good standing.
Applicants who are former member of either the NC Army National Guard or the NC Air National Guard with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22 along with the state application.
ADA Accommodations
Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA) DNCR is committed to the full inclusion of all qualified individuals. As part of this commitment DNCR will ensure that persons with disabilities or known limitations covered by the PWFA are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process please contact the person indicated below.
Employment EligibilityIt is the policy of the State of North Carolina and DNCR that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System).
Sign On Bonus Eligibility
To be eligible for a sign-on bonus the candidate must not have worked as a probationary permanent or time-limited employee in the last 12 months as an employee in North Carolina state government including without limitation the judicial system state executive branch agencies and the university system subject to the State Human Resources Act.
NEOGOV Technical Assistance
If you are having technical issues logging into your account or applying for a position please review the Get Help/FAQs information on the website. If you are still experiencing technical issues with your application please call the NEOGOV Help Line at.
CONTACT INFORMATION:
N.C. Department of Natural and Cultural Resources
Division of Human Resources
Devyn Kirksey
109 East Jones Street
Raleigh NC 27601Phone:
Required Experience:
IC
Key Skills
- Business Intelligence
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- Analysis
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