Personal Executive Assistant (all)

Luxembourg - Luxembourg

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Let me introduce...

With Sonia doctors are successful doctors. We create and deploy AI-enhanced solutions that make doctors lives easier patients care better and healthcare systems more efficient. If youre an intrinsically motivated self-starter who values impactful work join us in revolutionizing healthcare.

As an Personal Executive Assistant (all) at Sonia you will directly support our CEO ensuring that strategic priorities are translated into action. Youll handle day-to-day executive administration act as a trusted point of contact and contribute to the smooth running of our Luxembourg office.

This position requires office presence in Luxembourg.

This is what youll own

Managing the CEOs business and personal calendar priorities and communications according to preset rules.
Being 150% trustworthy and able to handle delicate business and private matters.
Ensuring that the CEOs time is optimised for business impact.
Coordinating travel arrangements and expense management.
Preparing briefing documents presentations and follow-ups for meetings.
Acting as the first point of contact for internal and external stakeholders.
Supporting the Luxembourg office with administrative and organizational tasks.
Helping plan and execute team meetings events and offsites.

Youll thrive in this role if you bring

Required Qualifications:

Highly organized with excellent attention to detail.
Strong written and verbal communication skills in English and German (French a plus).
Proactive solution-oriented and comfortable managing multiple priorities.
Professional discretion in handling sensitive information.
Solid command of productivity tools (Google Workspace Slack project tools).Nice-to-Have Qualifications:
Previous experience as an executive assistant or similar role.
Exposure to fast-paced startups or international environments.
Event coordination or project management experience.

Why youll love working with us

Direct collaboration with our CEO.
Opportunity to learn from strategic decision-making up close.
High ownership and variety of tasks combining executive support and office management.
Hands-on experience in a fast-growing HealthTech startup.
A dynamic and international team culture with flat hierarchies.

Ready to apply

If you enjoy enabling leaders to be their best thrive on structure and organization and want to contribute to the transformation of healthcare wed love to hear from you!

Im Margarita and will be guiding you through the application process.

Let me introduce...With Sonia doctors are successful doctors. We create and deploy AI-enhanced solutions that make doctors lives easier patients care better and healthcare systems more efficient. If youre an intrinsically motivated self-starter who values impactful work join us in revolutionizing he...