Legal Practice Assistant
Legal Practice Assistant
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$ 70000 - 90000
1 Vacancy
Job Description
We are always seeking talented motivated growth-minded and creative individuals. Our firm is committed to providing employee support and advancement while embracing inclusion and innovation as keys to a stronger future.
We invite you to explore the position below and to submit your application to join our team!
The Legal Practice Assistant (LPA) provides administrative support for attorneys and other timekeepers in the Consumer Financial Services Practice Group by performing a wide variety of administrative tasks and delivering a high level of customer service supporting a high-volume client engaged in mass arbitrations.The LPA will anticipate plan and proactively meet the business needs of the attorneys and execute assignments demonstrating a general knowledge of the assigned timekeepers practice areas and clients to ensure extraordinary client satisfaction.
Essential Duties and Responsibilities:
Perform specialized administrative tasks with strong technical skills and firm procedure knowledge.
Understand department goals to anticipate and address team needs.
Assist attorneys with filing documents through the American Arbitration Association (AAA) as needed; maintain and organize a large volume of arbitration filings ensuring all documents are properly saved in relevant firm systems.
Enter timekeepers time and costs in the billing system ensuring accuracy and timely submission; assist with reviewing and revising prebills for an average of 80 active cases per month ensuring accuracy and alignment with client expectations.
Coordinate large volume client billing following specific instructions and revisions.
Support new clients and business development by managing new matters and conflict checks to ensure ethical compliance and smooth client onboarding.
Process expense reimbursements and invoices promptly.
Submit and track large volumes of arbitration fees; ensure timely payment and proper reflection on client invoices
Serve as a knowledge resource on practice group requirements and firm policies; share knowledge to improve processes.
Handle client billing tasks including invoice distribution and review.
Coordinate workflow support with administrative departments.
Prepare routine correspondence manage mail conduct research and maintain files.
Handle complex legal document edits.
Manage calendars prioritize meetings and resolve conflicts.
Arrange travel primarily to California and New York for depositions hearings and client meetings and submit related expense reports.
Collaborate with internal and external resources to complete tasks.
Manage electronic information using the firms database and records systems.
Provide overflow support to the administrative legal team.
Foster a customer service-oriented collaborative and committed team environment.
Maintain attorney bar membership and CLE records.
Prepare and file legal documents in Federal and State courts.
Prepare legal documents correspondence and binders.
Provide administrative support for litigation including discovery and trial prep.
Manage ongoing administrative tasks such as reviewing information submissions and coordinating material distribution.
Maintain client and attorney confidential information.
Knowledge Skills and Abilities:
Exceptional organizational skills attention to detail and the ability to manage multiple priorities efficiently.
Exhibit a positive attitude and eagerness to learn.
Strong written and verbal communication skills including excellent grammar and proofreading skills.
Ability to provide professional client service.
Strong initiative with the ability to prioritize tasks and manage to deadlines.
Work independently and in teams.
Maintain effective communication.
Able to adapt to changing assignments and respond to client inquiries promptly.
Proficient in Microsoft Office Suite.
Strong Federal and State litigation knowledge.
Education and/or Experience:
Bachelors degree or any combination of experience education or training that demonstrates the ability to perform the duties of the position.
Minimum five (5) years of related experience including billing and e-Billing preferably within a law firm or similar professional services environment.
Experience working in Litigation required.
#LI-Hybrid
The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.
This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.
This position description does not constitute a written or implied contract of employment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
By applying for this position you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices or you are a resident of California the United Kingdom or the European Union and wish to exercise your privacy rights please contact us at .
Equal Employment Opportunity
Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions which include hiring promotion transfer demotion evaluation compensation and separation without regard to race color religion sex age sexual orientation gender identity or expression national origin pregnancy citizenship disability genetic information marital or armed forces status and any other classification as protected by law.
Compensation is dependent on several factors such as position location education training and/or experience.
Hiring Salary Range:
Employment Type
Full-Time
