Health Information Records Clerk
Health Information Records Clerk
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Job Description
Requisition ID: 389349
Position Number:T232-T3
Posting End Date:October 1 2025
Employer: Southern Health-Santé Sud
Site: Portage Regional Health Centre
Union: CUPE
Department/Unit: Health Information Services
Work Location: Portage Regional Health Centre
City: Portage la Prairie
Hiring Status: Temporary
FTE: 1.0
Employment arrangement: In Person
Daily hours worked: 7.75
Anticipated shift: Days
Annual base hours: 2015
Anticipated Start Date End Date: 10/06/2025 03/31/2026
Reason for Term:
Salary: As per CUPE Collective Agreement
Find your rewarding career in a vibrant and diverse community within Southern Health-Santé Sud. Our organization is privileged to provide care for people at every point in their lives.
Partnering with our communities we provide safe accessible and sustainable people-centered health care. We are proud to work in collaboration with all our partners within and throughout our diverse region: seven First Nations Communities Francophone Métis Mennonite and Hutterite communities as well as a growing number of immigrants from all over the world.
Be part of the Southern Health-Santé Sud team who is rooted in what matters most. Join a region that offers a lifestyle like no other a safe peaceful beautiful fulfilling life for you and your family.
Position Overview
Reporting to the Lead of Health Information Services the Health Information Records Clerk is responsible for the management of an efficient admission/discharge/transfer (ADT) system. Performs record processing ensuring that organized health records are maintained and is accountable for the correct identification including filing of patient reports along with the maintenance of the health record deficiency system in accordance with regional standards. The Health Information Records Clerk provides facility support for retrieving health information ensuring timely access maintaining an up to date chart location and ensuring secure storage. Also provides general office administration support to the Health Information department. While maintaining confidentiality in all matters relating to clients staff and the organization. The incumbent works co-operatively in a matrix structure to support the functions of Health Information Services.
The incumbent exercises the appropriate level of initiative and independent judgment in determining work priorities work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission vision and values; and the policies of Southern Health-Santé Sud.
Experience
- Experience working in electronic health records.
Education (Degree/Diploma/Certificate)
- Grade 12 education or equivalent.
- Completion of a Medical Office Assistant Program.
- Completion of a recognized Medical Terminology Course.
- Other suitable combinations and experience may be considered.
Certification/Licensure/Registration
Not Applicable
Qualifications and Skills
- Knowledgeable of the Personal Health Information Act (PHIA) and other healthcare related legislation.
- Proficiency in Microsoft Office applications and email/Outlook.
- Accurate keyboarding/typing skills with minimum 40 wpm.
- Demonstrated ability to provide a high level of attention to detail and accuracy.
- Demonstrated ability to work in a fast-paced and changing environment.
- Demonstrated approachable and welcoming demeanor.
- Demonstrated written and oral communication skills.
- Demonstrated organizational decision-making and problem-solving skills.
- Demonstrated ability to display independent judgment.
- Demonstrated ability to respect and promote a culturally diverse population.
- Demonstrated ability to prioritize in a changing environment.
- Demonstrated ability to build and maintain professional working relationships.
- Demonstrated ability to work in a team as well as independently.
- Given the cultural diversity of our region the ability to respect and promote a culturally diverse population is required.
- Proficiency of both official languages is essential for target and designated bilingual positions.
- Demonstrated ability to respect confidentiality including paper electronic formats and other mediums.
- Good work and attendance record.
- Requires a valid Class 5 drivers license an all-purpose insured vehicle and liability insurance of at least $1000000.00.
Physical Requirements
- Health and physical ability to perform routine filing i.e. lifting stretching bending walking while carrying multiple files.
- No hazardous or significantly unpleasant conditions.
- May work occasionally evenings and weekends as necessary.
- Will be required to travel to other regional facilities as the position duties may require.
This term position may end earlier as outlined in your collective agreement.
Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process.
Southern Health-Santé Sud in partnership with the Indigenous community is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.
Completes and maintains Satisfactory Criminal Record Check Vulnerable Sector Search Adult Abuse Registry Check and Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.
Please include three work-related references with your job application from persons who are not related to you but have direct knowledge of your current and past work performance.
Consistent with the French Language Services Policy of the Government of Manitoba and Southern Health-Santé Suds FLS Policy we are committed to offering services in English and French in designated program/service areas serving French-speaking communities within Southern Health-Santé no candidates satisfy the bilingual qualification candidates meeting all other qualifications may be considered for this position.
Please be advised that job competitions for union represented positions may be grieved by internal represented applicants. Should a selection grievance be filed information from the competition file may be provided to the grievors representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.
Employment Type
Full-Time
