Document Manager

Document Manager 32 - 40 hours per week Hengelo

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The Enterprise Data Management team within Thales in the Netherlands is looking for an experienced Document Manager to further professionalize document management within Thales Netherlands.

About us
With 80.000 talents working in 68 countries we are one of the biggest high-tech employers in the field of safety and the Netherlands where 2.800 employees are based we are in four cities: Huizen Delft Eindhoven and Hengelo (HQ). Together with an extensive ecosystem of knowledge partners customers and suppliers we work on radars for naval vessels cyber security solutions communication equipment for land forces cryogenic cooling solutions and research & development for radar tech (in collaboration with TU Delft). This position is based in Hengelo.

About the team
The Enterprise Data Management (EDM) team is a central team facilitating centralized data and document management of the Thales Netherlands organisation. The team consists of different data and document management experts who deliver relevant and adequate data and information solutions in close collaboration with business stakeholders.

About the job
As a Document Manager within our EDM (Enterprise Data Management) team you will play a key role in advancing our data-driven strategy with document management as one of our six strategic pillars. Youll collaborate closely with passionate data and document management experts to streamline the way we create manage and leverage critical business information across the organization.

In this dynamic position youll oversee innovative document management initiatives support process improvements and help shape solutions that drive operational efficiency and compliance. Your contributions will help embed best practices and state-of-the-art tools ensuring secure accessible and well-organized documentation that empowers our teams to make informed decisions.

Join us and be part of a forward-thinking team where your expertise builds the foundation of our strategic vision and supports our commitment to excellence in data management.

Responsibilities

• Develop and implement robust document management strategies to ensure efficient creation storage retrieval and disposal of organizational documents.
• Oversee the document management process ensuring that changes to documents and templates are accurately recorded distributed and controlled.
• Experience with document metadata management.
• Collaborate with cross-functional teams to establish and enhance document management workflows maintaining a seamless integration with other Thales processes and applications.
• Strong understanding of document management tools and their configurations.
• Proven ability to administer and configure digital solutions and related IT applications.
• Establish and enforce document management best practices providing training to team members and stakeholders as needed.
• Conduct regular reviews to ensure the accuracy integrity and security of document repositories.
• Interface with internal and external auditors to demonstrate compliance with document management requirements.
• Act as a key point of contact for document-related queries providing expertise and support to various departments.
• Collaborate with Business Improvement Configuration Management Quality and IT teams to implement and optimize document management systems addressing technical challenges and ensuring system reliability.

About you
As a person you are a communicator friendly able to make a connection with people loyal and trustworthy. You have strong analytical and stakeholder management skills. You are able to quickly grasp the big picture and dive into details where needed. You are a quick learner and willing to learn and improve constantly. You can act independently but also join in the team efforts as a team-player.

Furthermore you have:

• Bachelors degree in a relevant field; advanced degree preferred.
• Several years of experience in similar positions.
• Proven experience in document management
• In-depth knowledge of industry standards regulations and best practices related to document management.
• Strong communication and interpersonal skills with the ability to collaborate across departments.
• Experience selecting implementing and optimizing document management systems.
• Analytical mindset with a keen attention to detail ensuring accuracy and compliance.
• Ability to adapt to evolving technologies and industry trends.
• Project management skills with a track record of successfully managing complex initiatives.
• Certification in document management is a plus.
• Have a good proficiency in English both verbally and written.

Thales offers

• An interesting job within a nice team in an international high-tech environment;
• Room for and attention to personal development and personal initiative;
• The opportunity to grow within the organisation for instance on a technical managerial commercial or international level;
• An open and flexible work environment where a good work-life balance is considered important;
• A pleasant workplace in the best building in the Netherlands (Publics Choice Award 2015) with our own Starbucks corner;
• Excellent work conditions with 40 holidays a year among other benefits.

Interested
Would you like to apply directlyThen click on the button Apply now to show your interest.

An assessment could possibly be part of the procedure.

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