Executive Assistant, Office of Academic Affairs and Research
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Job Location:
Yearly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Discover
The Opportunity
The Executive Assistant Office of Academic Affairs and Research is responsible for providing support for all aspects of the Provost and Deans mandate and duties. The position is responsible for a full range of confidential administrative planning organizational and clerical responsibilities and regularly makes office decisions to meet the requirements of the Office of Academic Affairs and Research (OAAR) through effective prioritization of activities and workflow processes. As part of the OAAR team the Executive Assistant may be occasionally assigned administrative or clerical duties in support of the Teaching Learning Centre or Research teams as directed by the Provost or Dean.
The Executive Assistant Office of Academic Affairs and Research is responsible for providing comprehensive support to the Provost Dean and OAAR operations a challenging position that requires the ability to anticipate needs think critically and offer solutions to problems with the highest level of professionalism and confidentiality.
What youll do
Responsibilities
- Constructing and supervising the Provosts schedule coordinating meetings external visits and and providing briefing materials as required.
- Reviewing prioritizing and responding to incoming correspondence as required.
Supporting the Provost at Provosts Council and OAAR Office meetings.
Overseeing the monthly reconciliation of financial statements including the Provosts monthly VISA statement and expense report.
Collecting and maintaining course outlines; providing timetable support; responding to departmental budget inquiries; scheduling appointments arranging meetings room bookings and general office operations
Routinely interacting with Administrative Assistant to Chairs and Directors and directly with Chairs and Directors and Technicians; understands the roles of each and how they interrelate with the Deans office for optimal student outcomes.
Hiring and scheduling life models for classes when necessary; helping to maintain a current list of models and to ensure instructors and chairs follow up with their responsibility for timesheets.
Liaising with Human Resources Communications the Registrars office and other university administrative units to coordinate information and activities relating to student issues and university operations.
What youll need
Qualifications
Bachelors Degree in Business Administration other relevant degree or professional credentials are preferred along with a minimum of three years related experience working in a post-secondary institution or other relevant administrative experience working in an office environment. Skills must include proficiency with Microsoft programs including SharePoint Teams and Office along with experience in business writing document management accounting procedures and spreadsheet management.
Excellent organizational interpersonal and written communication skills as well as solid knowledge of office management and business procedures are required. The Executive Assistant Office of Academic Affairs and Research must be able to retrieve safeguard and maintain crucial sensitive and/or confidential information pertaining to the administration of NSCAD University and must be able to work independently.
The incumbent will be willing and able to become familiar with all academic procedures and programs at NSCAD University and utilize sound judgment and decision making skills. Taking initiative and being innovative when it comes to process and system improvement is a must.
A little bit about us
NSCAD University
NSCAD University and Halifax are in Mikmaki on the ancestral and unceded territory of the Mikmaq Nation. NSCAD University is committed to reconciliation and to building respectful relationships with Indigenous peoples and with the African Nova Scotian communities that have been enriching this region for 400 years. As a small school with three urban campuses and programs across a range of fine arts craft design and media arts NSCAD University is an incubator for talent and an active contributor to the arts scene in Canadas fastest-growing city. Since 1887 NSCAD has been a leader in visual arts education in Canada with distinguished alumni building careers all over the world. This is an exciting time to join us as we have recently welcomed a cohort of 10 BIPOC faculty members who bring valuable perspectives ways of thinking and lived experience to all of our work and as we look forward to a consolidated waterfront campus in 2030.
Are you interested
Work With Us
Applications should be sent via the CareerBeacon website. Applications should include a cover letter and detailed CV.
Deadline for applications: The University will begin considering applicants on October 7 2025 and continue until the position is filled. We appreciate all applicants however only those selected to move forward in the competition will be contacted.
All qualified candidates are encouraged to apply; however Canadian citizens and permanent residents of Canada will be given priority in this search. NSCAD university encourages applications from Indigenous persons racially visible persons persons with a disability women and all candidates who would contribute to the diversity of our community.
Required Experience:
IC
Key Skills
- Administration And Accounting
- Patient Care
- Data Entry
- office supplies
- General studies
- Excel
- Front Desk Reception
- Scheduling
- Front Office
- Detail oriented
- Organization skills
- Telephoning skills
- Administration And Secretarial
- Office Management
- Word Processing
