Executive Administrative Assistant (E-6B), Journeyman (PMA-271)
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Job Location:
California, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Position Title: Executive Administrative Assistant Journeyman (PMA-271)
Requisition #: 232
Position Type: Exempt
Work Environment: On Site
Salary Range: 65000 - 85000 ***This is an estimated salary range. Compensation will be commensurate with experience***
Location: Patuxent River MD
Clearance Level Required: Secret ability to obtain Top Secret
Davis Defense Group Inc. has secured a stellar reputation as one of the premier Women-Owned Small Business (WOSB) in the aerospace and defense industry steadfastly supporting the Department of Defense since 2002. A critical combination of vision and dedication to excellence has helped our customers achieve numerous significant milestones on schedule and within budget. Today we employ over 700 personnel around the globe in a mix of analytical advisory technical and support positions. The common thread across our organization is our commitment to our customers and an unwavering dedication to our principle motto: Mission Focused Future Ready. Innovating today Leading tomorrow.
Functional Description:
Provide high-level administrative support to the leadership team of a prominent Program Management Office. As a Journeyman level EA conduct research prepare statistical reports handle information requests and perform clerical functions such as preparing correspondence receiving visitors arranging conference calls and scheduling meetings. Regularly interact with senior leadership within the PMA external stakeholders and OEMs. The EA works in a fast-paced office environment that demands attention to detail professionalism and leadership with the ability to be the face of the organization. The EA will be a member of the Operations Team and support the smooth operation of the E-6B Mercury program under PMA-271.
Duties and Responsibilities:
As an Executive Administrative Assistant you are responsible for key administrative functions in coordination with senior management. Provide executive administrative support to Level 1s and senior staff of the PMA. The position would be responsible directly to E-6B leadership and be a member of the Operations Staff ensuring the execution of administrative tasks are performed at the highest level in a timely manner.
Specific tasks include:
- Coordinate with the Operations Lead to respond to tasks related to the PMAs operations.
- Use MS Teams and SharePoint sites to control and manage data.
- Prepare documents such as memorandums endorsements and MOAs are in accordance with the Naval Correspondence Manual.
- Manage onboarding and offboarding keeping personnel records up to date.
- Coordinate with IT and the team to identify and solve technical issues.
- Support Level 1 leadership to prepare and update briefings for senior NAVAIR Flag Officers.
- Set up and manage conference room scheduling calendar updates and meeting notices.
- Assist setting-up classified VTCs.
- Schedule coordinate and run meetings to keep everyone connected and on track.
- Work with the PEO (A) office to schedule meetings between PEO (A) and the E-6B team.
- Update and maintain slides for team meetings.
- Coordinate data calls.
- Develop and update PowerPoint presentations.
- Maintain calendars TDY schedules and prepare future planning schedules.
- Deconflict schedules as required.
- Plan and schedule internal review sessions to ensure team preparedness to brief key points with key external stakeholders.
- Run the monthly team recognition award.
- Review and process travel vouchers for Level 1s.
Required Experience:
Minimum of 3 years of combined experience performing duties described in the functional description.
Desired Experience:
Intermediate or higher-level skills in Microsoft Office. Experience in MS Teams Adobe Acrobat and SharePoint.
Education Requirements:
HS degree or equivalent.
When we review candidates information we are looking for the best matches for the position based on the qualifications listed in the job posting. If your skills and experience appear to match an open position a recruitment services professional or a hiring manager may contact you.
Davis Defense Group Inc. is committed to maintaining the highest standards of professionalism integrity and efficiency in our recruitment and hiring processes. As part of our dedication to these values DDG does not engage with or entertain the services of third-party recruiting agencies for our staffing needs. Thank you for your understanding and cooperation.
At DDG employment decisions are based on an individuals capabilities and qualifications. We do not discriminate on the basis of race color religion creed age sex disability veteran status marital status national origin sexual orientation gender identity or any other characteristic protected by law. This commitment to equal opportunity applies to all aspects of employment including recruitment hiring promotions transfers terminations compensation benefits and other terms and conditions of employment. If you are a qualified disabled veteran or individual with a disability and need reasonable accommodation to use or access our online system please contact our Human Resources department at .
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
About Company
Davis Defense Group is a government contractor in aerospace, military, and DoD. A Women-Owned Small Business (WOSB) in the aerospace and defense industry, DDG has supported the Department of Defense since 2002.
