Corrective Activities Administrative Assistant, Committee on Publication New
Corrective Activities Administrative Assistant, Committee on Publication New
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Job Description
Department: Committees on Publication
SUMMARY
This position provides metaphysical and administrative support to the Managers office of the Committees on Publication as it carries out the work of the Christian Science Committee on Publication according to Article XXXIII of the Manual of The Mother Church.This position works most closely with the Committee and Field Support and Editorial Activities functions of the office and handles administrative projects and tasks that support the activities of Committees on Publication worldwide.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Under the direction of the Committee and Field Support Manager and Editorial Activities Manager the Corrective Activities Administrative Assistant will actively work with both the Committee and Field Support (generally 50%) and Editorial Activities (generally 50%) teams to perform administrative and other support tasks including:
- Praying specifically for healing of impositions and in support of essential activities in which the office and Committees in the field are engaged;
- Coordinating translation and interpreting needs for staff with the Office of Language Services or other services;
- Supporting record filing needs including assisting with online records database;
- Supporting updates to the internal Committee Resource Center website;
- Coordinating with the Office of Chief Information Officer (OCIO) as needed;
- Supporting needs related to meetings with Committees on Publication individual group and worldwide;
- Performing other administrative duties as needed and requested.
Duties specific to supporting the Committee and Field Support function:
- Reviewing and managing correspondence coming into the ComSupport email inbox in coordination with other staff;
- Attending and supporting daily meetings (Monday through Thursday) where incoming Committee and Field Support requests tasks and correspondence are reviewed;
- Supporting various projects related to and questions from Committees on Publication such as Committees communication with and support for church members in their respective jurisdictions (newsletters branch church talks member correspondence etc.) questions related to the management and administration of Committees local offices and other items;
- Helping to ensure the Managers office is staying in close contact with all Committees worldwide;
- Supporting the annual appointment process of Committees on Publication worldwide by tracking coordinating and communicating with staff and appointing Readers worldwide;
- Helping to respond to and support a variety of needs and questions that Committees reach out to our office about including those related to technology and office administration;
- Preparing and helping to distribute communications to Committees such as bulletins in multiple languages.
Duties specific to supporting the Editorial Activities function:
- Reviewing and managing correspondence coming into the ComEditorial email inbox in coordination with other staff;
- Attending and supporting daily meetings (Monday through Thursday) where incoming editorial requests tasks and correspondence are reviewed as well as weekly meetings where media mentions and corrective opportunities are considered;
- Identifying items for discussion in the daily Editorial Activities team meetings;
- Supporting workflow processes for Editorial Activities including tracking and organizing inquiries and correctives as directed;
- Compiling completed corrective items into a document for the Board contact and into M-Files;
- Inputting research reference and historical items into M-Files;
- Assisting with research as needed to support corrective responses by the Editorial Activities team;
- Drafting content appropriate for the Committee on Publications own internal needs as called upon;
- Assisting with other projects as assigned.
STAFF MANAGEMENT AND JOB CONTACTS
Reporting Relationships
Direct report to the Committee and Field Support Manager with dotted line reporting relationship to the Editorial Activities Manager
Supervises: None
Regular Contacts
Committee on Publication staff Committees worldwide.
JOB REQUIREMENTS
Engagement with Christian Science
Membership in The Mother Church required and Primary Class instruction preferred.
Education/Experience
Bachelors degree and two to three years work experience preferred.
Knowledge/Skills
Strong metaphysical foundation and a clear understanding of the importance of confidentiality in this work. Ability to work as a team member as well as independently within different cultures and environments; effective management of projects and processes; anticipates needs; identifies creative solutions; communications skills both oral and written; organized; detail- and deadline-oriented; self-motivated; adaptable and flexible. Language skills are helpful. Knowledge of the purpose and role of the Committee office as established in the Manual of The Mother Church.
Technology Skills
Google Suite. Video conferencing software (Zoom). Social media and Wordpress familiarity are helpful. Ability to adapt quickly to new technologies.
Work Environment
Brings an atmosphere of spiritual sense humility collegiality industriousness calm and joy to the office. This position regularly works in an office environment at The Mother Church in Boston MA.
In compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
Employment Type
Full-Time
