Project Manager

GCF Readiness Project

Strengthening science-based and climate-informed decision-making processes in Mauritius climate-sensitive sectors for impactful and cost-effective climate change programming

Terms of Reference for Project Manager

Job Title

Project Manager

Date of Issue

August 20 2025

Deadline for

September 20 2025

application

To Apply

Suitable candidates are invited to submit the following documents:

cover letter

curriculum vitae (CV) with contact information for three (3) references.

Email the

copy of the above referenced documents to Dr. Pendo Maro : and Juan Aja Andrés : or

mail to the following address:

Procurement Officer

Secretariat of the Organisation of African Caribbean and Pacific States

Covent Garden Building

Place Charles Rogier 16;

1210-Brussels

Website:

Please use email subject line: Project Management Consultant PMU

Contracting

Secretariat of the Organisation of African Caribbean and Pacific States (OACPS)

Authority

Duration of Contract

Short-term contract for 10-12 months

Country

Mauritius

BACKGROUND

The Government of Mauritius has received funding for a Green Climate Fund (GCF) Readiness Project Strengthening science-based and climate-informed decision-making processes in Mauritius climate-sensitive sectors for impactful and cost-effective climate change programming.

The countrys limited availability of scientific and climate-informed data and tools that are considered necessary to inform the decision-making processes insufficiency of such data or the overall inadequacy of capacity to utilize existing scientific evidence; is hindering the decision-making process from formulating and advancing national strategies. These strategies are necessary to support the development of suitable mitigation and adaptation measures policies and programmes to reduce its vulnerability and increase its resilience against climate change impacts.

The project seeks to strengthen the production availability delivery and application of science-based information following these objectives:

1. Support the development of scientific-based decision-making processes
2. Elaborate and mainstream the latest climate science in developing policies and programmes

• Enable the country to develop and implement bankable projects to reduce its vulnerability

1. Increase its resilience and level of ambition.

Main beneficiaries

• NDA (Ministry of Finance)
• Ministry of Environment Solid Waste Management and Climate Change
• Climate Change Committees key representatives.
• Academia: selected representatives from universities and centers of excellence such as: University of Mascareignes University of Mauritius University of Technology of Mauritius.
• UNFCCC-CTCN national representatives.
• Mauritius Metrological Services key representatives.

Representatives from climate-sensitive sectors: These representatives are selected in line with the process of national arrangements made under the countrys NDC to ensure public participation and engagement with local communities in a gender-responsive manner.

Delivery Partner

OACPS Secretariat. As required by the GCF the OACPS has entered into a grant agreement with the GCF through its readiness agent UNOPS. Funds will be transferred to the OACPS Secretariat to administer and implement the activities on behalf of the National Designated Authority of Mauritius.

Contacts: Dr. Pendo Maro : & Juan Aja Andrés :

National Designated Authority (NDA) Ministry of Finance Government of Mauritius

Contact: Mr. A. Acharuz

Financial Secretary

PROJECT MANAGER

The national Project Manager (PM) will be appointed by the OACPS. He/She will be based at the Ministry of Environment and work closely with the NDA Ministry of Finance. The PM will handle the day-to-day management of the project. and will control and monitor the progress of the Readiness activities. The PM will also ensure and guarantee the quality of the deliverables and activities undertaken in the implementation process collaborate with consultants to respect all deliverables deadlines. The PM will ensure that all hires (consultants and other necessary service providers) follow the procurement procedure of OACPS and that payments follow the proposals disbursement plan. He / She will be required to carry out monitoring and evaluation and reporting functions. The PM will also act as Secretary to the Project Steering Committee and other technical committees as required.

The PM should have a proven track record of supervising and managing relevant projects.

The contractual period is expected to last for 10-12 months

Objectives of the Assignment

Scope of Work

The Project Manager will carry out specific duties and responsibilities under the general direction of the Ministry of Finance in collaboration with the Ministry of Environment. The Project Manager will:

1. Provide overall Project coordination

• Prepare Terms of Reference (TORs) to recruit consultants (international and local) and submit for approval to the Project Steering Committee
• Establish the process for recruiting and onboarding new hires in line with OACPS requirements
• Develop a Project Operations workflow including implementation monitoring and reporting arrangements
• Develop an annual work plan divided into quarterly activities with timelines budgets procurement plans monitoring plans for approval of the Project Steering Committee
• Provide initial oversight for the consultants in the execution of their respective duties including procurement project monitoring and evaluation financial management progress and financial reporting
• Support the implementation of activities within project implementation plans in accordance with assigned budgets and schedules
• Assist in organization of meetings workshops and trainings
• Support public outreach stakeholder engagements and consultations
• Draft performance reports and other reports related to the project
• Ensure effective coordination and communication between relevant stakeholders and the reporting of results as capacity is being built and the projects are being operationalized
• Track initial performance on established indicators to measure achievement and monitor progress towards results and overall objectives
• To deliver GCF Readiness Interim report GCF completion report and any other report as per the requirements of GCF.
• To report on the progress of the project to the Project Steering Committee and flag any bottlenecks
• Identify and disseminate good practices lessons and knowledge
• Perform other tasks required for the implementation of the activities under this project.

1. Budgeted activities include but are not limited to (see MAURITIUS Readiness Project Activities):

• Conduct assessments/analyses

Activity

Deliverable

Assess missing climate science-based data/information and services gaps

Climate science-based

data/information and services gaps report

Assess stakeholders knowledge gaps and technical barriers

Detailed knowledge and technical barriers assessment report

Develop a methodology for climate data collection and analysis

Data collection guidelines and recommendations document which provides the basis for collecting climate-related data and directives for making data accessible to stakeholders for multiple uses (this will include recommended best practices on tools or methodologies for collecting consistent and accurate data)

Conduct an evaluation of the tools and methodologies used to support Climate Change decision-making processes in Mauritius

Evaluation report on the specifications of the programming and planning tools featuring the selected impact

Apply Cost Benefits Analysis (CBA) data-based models assessment of sectors to mainstream climate change policies and strategies in sensitive sectors

Guide to using science-based tools and techniques for selected sectors

Identification of science policy-relevant questions (that will benefit from the ClimSA programme for climate-informed responses)

Policy brief for decision-makers.

• Set up working groups

Activity

Deliverable

Establish of an ad hoc gender-balanced working group to enhance the quality of climate-scientific decision-making processes by bridging the gap between data researchers and decision-makers through putting in place a suitable and fit-for-purpose decision-making support framework through the mobilization of knowledge networking agents

report on the establishment of the working groups their key representatives their roles & responsibilities selected in line with national needs and requirements

A fit-for-purpose decision-making support framework

Draft the 2- year Workplan and annual work programmes

Working group Needs assessments report; (to inform the product identification and feedback mechanism of the ClimSA project components that complement this readiness)

Establish a statistical unit. This statistical unit will be composed of key members of the working group who have a background in statistical sciences and focal persons from the NDA and the National Statistical Service of Mauritius. The unit will be equipped with the appropriate and necessary equipment

Brief mandate document of the statistical unit outlining their roles modalities for coordination and clearly defined accountabilities

• Organise working sessions

Activity

Deliverable

Organize quarterly working sessions of 10 persons from the Working group (8 meetings in total).

Working session meetings reports including recommendations to inform the development update and adjustments as necessary of the programming and planning tools climate data collection tools/methodologies

• Conduct Trainings and Capacity building

Activity

Deliverable

Organize multi-stakeholder gender-balanced dissemination workshop to present the guidebook to relevant stakeholders with around 50% of the participants being women: (participants from diverse and relevant institutions)

step-by-step guidebook on using climate science-based data/ information

A workshop dissemination report with a gender-disaggregated participant list (around 50% of participants will be at least women) including the private sector and civil society organizations

Post dissemination workshop assessment based on surveying the participants feedback and recommendations for future improvement.

Follow up communication (email) with resources shared with all participants and information to address feedback from the survey

Organize a gender-balanced training workshop to socialize relevant stakeholders (e.g. sectoral departments and projects developers) using the CC decision tools and methodologies with case studies on prioritized sectors.

One Finalized training report with Gender disaggregated data

Pre-and post-training surveys to capture feedback generate lessons and showcase improvements

Organize a workshop to build the capacity of relevant stakeholders for sectoral integration of climate science with a focus directed toward strengthening climate rationale for pipeline development

Training materials

One Finalized training report with Gender disaggregated data

Post-training assessment based on surveying the participants feedback and capturing lessons and recommendations for future improvement

Organize a gender-balanced training session using the guidebook for project conceptualization and a writing workshop to co-design an idea origination (2 days training followed by three days writing workshop). Under consultation identify an Accredited Entity to carry out the CN development

Training materials

One Finalized training report with Gender disaggregated data including the selected accredited entity chose to develop the CN

Post validation workshop assessment based on surveying the participants feedback to showcase areas of improvement

• Conduct a Validation workshop

Activity

Deliverable

Organize a gender-balanced workshop to validate the concept note to submit to the GCF for review. Integrate GCF feedback and submit the concept note for validation by the GCF

One Finalized workshop validation report with Gender disaggregated data

Validated Concept note integrating the workshop comments

Concept note submitted to the GCF for comments

Indicative Deliverables

The Project Manager will be provided with more detailed tasks as indicated for each Output and Deliverables in the Readiness Project.

Indicative Deliverables

Timeline

Detailed Workplan

Within 2 weeks of signing contract

Inception report with PMU structure updated work plan and reporting timelines

October 2025

Training and Capacity building plan and timelines for delivery

Within 1 month of signing contract

Assessments/analyses

October December 2025

Set up working groups

December 2025

Eight (8) working sessions

December 2025

January 2026

February 2026

March 2026

April 2026

May 2026

June 2026

July 2026

Validation workshop

August 2026

Draft and Final Project report showing status of delivery achievements challenges lessons learnt and recommendations

August 2026

Institutional Arrangements and Reporting

The Project Manager will work under the guidance and supervision of the Department of Climate Change of the Ministry of Environment and the Ministry of Finance. The Project Manager shall liaise with the government relevant donor agencies DP and other key stakeholders.

Education Experience Skills and Abilities

The Project Management Consultant should possess the following qualifications experience and skills:

• Bachelors Degree in Project Planning/Development Development Studies Business Administration Communications Studies Environmental Science/Management or related discipline
• A minimum of four (4) years proven experience in project/programme development and project cycle management preferably in SIDs
• Must demonstrate significant knowledge of climate change and development issues in Mauritius.
• Working knowledge of the Green Climate Fund (GCF) modalities for project implementation and management will be an advantage
• Experience with results-based Communication
• Proven record of engagement (coordination and working) with national counterparts (including senior government officials at national and state level) partners or donors in at least two (2) previous assignments
• Ability to work cooperatively as part of a multi-disciplinary team including working across different project partners
• Be a Mauritius National

• Ability to work effectively with others in a team environment
• Ability to adapt to dynamic environments.

Skills

• Strong drafting presentation and reporting skills
• Excellent written communication skills

• Highly motivated enthusiastic and capable of working independently
• Fully proficient computer skills and use of relevant software and other applications e.g. word processing spread sheets internet power point and ability to conduct virtual meetings.

Required Experience:

Senior IC