Administrative Manager, BSACAM

West Long Branch, NJ - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

The job posting is outdated and position may be filled

Job Summary

The Bruce Springsteen Archives & Center for American Music will establish and operate an arts center on behalf of the University with a focus on archiving and promoting the legacy of Bruce Springsteen and his role in the history of American music as well as other figures relating to American music in which the Center may hereafter acquire or obtain access. The Center will create academic performance and exhibition spaces at the Center enabling it to become a major international scholarly resource for academic researchers and music historians. The Center is tax-exempt under in Section 501(3) of the IRC.

The Bruce Springsteen Archives & Center for American Music is seeking a highly energized highly organized proactive and detail-oriented Administrative Manager to support the Executive Director as well as the organization. This key position plays an integral role in ensuring smooth day-to-day operations effective communication and coordination across departments. The ideal candidate will be passionate about the arts particularly music and thrive in a dynamic collaborative and mission-driven environment.

This is an in-person on-campus non-remote position.

For more information about theBruce Springsteen Archives and Center for American Music at Monmouth University visit their webpage.

Additional Application Material Required:

Monmouth University requires all applications and supporting documents to be submitted via the universitys career addition to the application candidatesmustupload the following documents. Applications willnotbe considered complete for review until all required documents are uploaded.

Resume or Curriculum Vitae
Cover Letter

Optional Documents:

Professional References

Duties and Responsibilities:

Executive Support (Primary)

Provide comprehensive administrative support to the Executive Director including calendar management meeting coordination travel arrangements and expense reporting.
Oversee board management distribution of quarterly materials and scheduling of all committee and quarterly meetings
Coordinate Annual State Charity Registrations with Outside Consultant
Serve as the liaison between the Executive Director and internal/external stakeholders.
Draft proofread and format correspondence reports presentations and other documents.
Provide information to Executive Director and Controller to develop annual budget.
Monitor revenue and expenses to provide information to Executive Director.
Collaborate w/Controller to categorize Centers expenses into functional areas.
Provide requested information for the annual audit preparation and tax return.
Process university purchase requisitions and maintain record system.
Process payment requests and maintain record system.
Maintain system for contracts agreements memorandum of understanding.
Manage the donor/contact database (Raisers Edge) including:
- Create files for new contacts prospects donors etc.
- Add Executive Director or other communications w/donor prospects as requested
- Update contact information including changes (hard bounces and unsubscribes) from mass mailings

Departmental Administrative Support (Secondary)

Provide administrative support to the following directors as needed:

Director of Operations

Help manage vendor communications contracts and scheduling for facility-related tasks.
Maintain inventory and assist in ordering office and operational supplies.

Director of Marketing

Assist with organizing promotional materials event collateral and social media scheduling.
Track marketing campaigns and compile data for reports.

Director of Curatorial Affairs

Support exhibition planning logistics including scheduling meetings and tracking loan documentation.
Assist with correspondence to artists lenders and institutional partners.

Director of Public Programs

Coordinate program logistics including space booking tech needs and participant communications.
Maintain event calendars and assist with registration tracking and post-event reporting.

Minimum Qualifications:

Bachelors degree
Two (2 ) years of administrative experience preferably in a nonprofit cultural or arts-related setting.
Experience with marketing and donor research.
Strong organizational and problem-solving skills.
Proficiency in Microsoft Office Suite (Excel Outlook Word Teams etc.)
Excellent written and oral communication skills
Ability to work independently and as part of a team
Flexibility to travel locally and work weekends occasionally

Preferred Qualifications

Familiarity with CRM systems ticketing software or museum databases is a plus.

Questions regarding this search should be directed to:
Barbara Santos at or

Note to Applicants:

Please keep in mind that a job posted as Open until filled may close at any time without notice. As such we encourage you to submit your application and all required documentation as quickly as possible to ensure consideration for the posted position.

Working at Monmouth University perks MU offers:

403(b) Retirement Plan (8% employer contribution)
Generous Paid Time Off
Medical Dental & Vision Insurance Benefits
Tuition Remission for employee upon hire
Tuition Remission for spouse or civil-union partner and IRS dependent
after one-year of full-time continuous employment
Employer paid Short & Long-Term Disability
Employer sponsored Life Insurance
Employee Assistance Program (EAP) FSA Telehealth and more

To view a full list of benefits visit our benefits page at:Employee Benefits Information Human Resources Monmouth University

Department:

Bruce Springsteen Archives &
Center for American Music

Work Schedule:

Monday through Friday

Total Weeks Per Year

Hours Per Week:

36.25

Expected Salary:

$62000

Union:

N/A

Job Posting Close Date:

Open until filled

Required Experience:

Manager