Assistant, Executive Administration
Assistant, Executive Administration
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Job Description
A Career at HARMAN
As a technology leader that is rapidly on the move HARMAN is filled with people who are focused on making life better. Innovation inclusivity and teamwork are a part of our DNA. When you add that to the challenges we take on and solve together youll discover that at HARMAN you can grow make a difference and be proud of the work you do every day.
A Career at HARMAN Lifestyle
Were a global multi-disciplinary team thats putting the innovative power of technology to work and transforming tomorrow. As a member of HARMAN Lifestyle you connect consumers with the power of superior sound.
- Contribute your talents to high-end esteemed brands like JBL Mark Levinson and Revel
- Unite your passion for audio innovation with high-tech product development
- Create pitch-perfect cutting-edge technology that elevates the listening experience
About the Role
This position will support Senior Vice President of Global Operations & Shenzhen Site leader in daily administrative work as well as functional teams to handle day-to-day administration.
What You Will Do
This role will include but not be limited to:
- Time management: efficiently manage schedule for SVP; arrange meetings host internal and external visitors etc.
- Reporting assistance: monthly Operations business report consolidation and on time submission; other reports assistance for functional teams if necessary;
- T&E support: travel reservations and arrangement; Visa application support; expense reimbursement;
- Administration support:
- Department Capex items application (including laptop/CIMT etc.) and management
- Tooling PO management in HCP system for OPM team
- Coordination and Car arrangement for supplies visit;
- New Employee on-boarding support
- Onsite employee payment application and arrangement
- Other ad-hoc tasks assigned by SVP.
What You Need to Be Successful
- 5 years experience in EA Departmental Assistant in big organization MNC preferred.
- Bachelor degree in administration or English;
- Can-do attitude with growth mindset;
- Attention to details thoughtfulness and professionalism;
- Skilled at Word Excel; Power Point and MS Outlook;
- Strong capability of coordination/planning;
- Good verbal and written communication skills in both English and Chinese;
- Good interpersonal skill
- Strong sense of responsibility and confidentiality
Bonus Points if You Have
- Be able to manage the diversity of internal and external team in functions and cultures to get things done
- Be able to define the appropriate execution strategy to ensure project deliverables
- Be able to manage and drive the team to meet various timelines
- Be able to build relationship with cross-functional teams and other stakeholders
What Makes You Eligible
- Willingness to work in an office in Shenzhen
- Willingness to submit to a background screen and a drug test
What We Offer
- Flexible work environment allowing for full-time remote work one day per week for positions that can be performed outside a HARMAN or customer location.
- Access to employee discounts on world-class Harman (JBL HARMAN Kardon AKG etc.)
- Extensive training opportunities through our own HARMAN University
- Competitive wellness benefits
- Access to HARMAN Campus Fitness Center and Cafeteria
- Be Brilliant employee recognition and rewards program
- An inclusive and diverse work environment that fosters and encourages professional and personal development
HARMAN is proud to be an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard torace religion color national origin gender (including pregnancy childbirth or related medical conditions) sexual orientation gender identity gender expression age status as a protected veteran status as an individual with a disability or other applicable legally protected characteristics.
Employment Type
Full-Time
