Legal Secretary Riverside, CA,
Legal Secretary Riverside, CA,
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Job Description
Legal Secretary-Riverside CA
Summary
The Legal Secretary provides high-level administrative and secretarial support to attorneys ensuring the efficient management of litigation matters from inception through resolution. This position is responsible for drafting revising and finalizing complex legal documents; preparing and executing e-filings in state and federal courtsand with administrative agencies; maintaining case calendars and tracking critical deadlines; and organizing materials for hearings trials arbitrations and mediations. The role demands exceptional attention to detail advanced organizational skills and the ability to manage multiple cases and priorities in a fast-paced law firm environment. The ideal candidate will possess strong knowledge of litigation procedures court rules e-filing requirements and legal terminology along with professionalism discretion and initiative to anticipate the needs of attorneys and clients.
Essential Duties and Responsibilities
- Prepare revise and format legal documents correspondence memoranda and emails from written drafts and transcription
- Handle e-filings and support all stages of the litigation process from initiation through trial
- Assemble documents and exhibits for court filings recordings hearings arbitrations mediations depositions and other proceedings
- Proofread documents to ensure accuracy correct grammar and compliance with Firm formatting standards
- Create and update Tables of Contents (TOC) and Tables of Authorities (TOA)
- Schedule and coordinate appointments meetings and deadlines for attorneys
- Maintain and monitor attorney calendars ensuring all critical dates are recorded on the master calendar
- Prepare and process new client/matter intakes per Firm procedures
- Utilize computers transcription equipment and legal software to efficiently produce and manage documents
- Arrange travel for attorneys including hotel airfare and ground transportation
- Sort read print and distribute incoming mail and emails to appropriate recipients
- Assist with the creation and assembly of marketing materials such as pitch folders attorney biographies and PowerPoint presentations
- Provide backup and overflow coverage to other attorneys and staff as needed
- Maintain confidentiality of all Firm client and personnel information
- Additional duties may be assigned as required to meet business needs
Qualifications and Requirements
- High School Diploma or equivalent
- Minimum of five years of litigation secretary experience
- Strong writing editing and proofreading skills
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint); familiarity with document management systems such as iManage preferred
- Strong organizational skills with the ability to prioritize workload for multiple attorneys
- Excellent verbal written and telephone communication skills to interact professionally with clients attorneys vendors and staff
- Ability to operate standard office equipment including computers transcription devices fax machines and photocopiers with advanced functions
- Consistently reliable in attendance and punctuality
Physical Requirements
- Prolonged periods of sitting with frequent standing and walking throughout the day
- Frequent use of a computer for reading writing and document preparation
- Clear verbal communication in both in-person and telephone interactions
- Occasional bending climbing and kneeling as needed
- Fine motor coordination for tasks such as writing typing using a computer mouse and operating office equipment
- Availability to work more than 40 hours per week including overtime when necessary
- Capable of lifting up to 10 pounds
Oceanside CA 92056
Employment Type
Full Time
