Administrative Professional 4
Administrative Professional 4
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Job Description
30 mos. exp. or 30 mos. secretarial/administrative professional field.
-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. secretarial/administrative professional field.
-Or 12 mos. exp. as Administrative Professional 216872.
-Or equivalent of Minimum Class Qualifications For Employment noted above.
Job Skills: Administrative Support/Services
Ohio Department of Public Safety - Ohio School Safety Center
Report In Location - 1970 W Broad Street Columbus 43223
Under direction of the Executive Director of the Ohio School Safety Center (OSSC) perform non-routine administrative tasks & independently formulate decisions & or judgements involving non-legal interpretation of division policies & procedures as they would apply to given situation to resolve problems prepare correspondence &/or reports or to carry out other assignments:
- Coordinate meetings to discuss implementation of new legislation;
- Coordinate schedule & maintain calendars for Executive Director & general OSSC events;
- Serve as primary contact for scheduling OSSC spaces;
- Review draft communications & provide feedback on grammar spelling & formatting;
- Answer general inquiries on the OSSC main phone line & respond to inquiries received in the general school safety inboxes;
- Coordinate interviews & assist with tours of the OSSC;
- Draft & submit required reports;
- Attend OSSC staff meetings & draft meeting notes &/or timelines for new projects;
- Manage large OSSC vehicle fleet (e.g. pool car & assigned vehicles) maintenance & voyager programs;
- Communicate decisions directives &/or assignments to appropriate staff;
- Provide administrative support & assist with the coordination of large events & conferences;
- Distribute incoming mail & prepare small &/or large mailers for various school safety marketing efforts;
- Assist OSSC team members with submission & completion of travel & expense reports; Book OSSC travel including accommodations & transportation related to trainings & events;
- Prepare & submit requisitions for purchasing contracts & agreements; Assist with equipment needs &/or software requests;
- Maintain OSSCs purchasing card & ensure all agency state & federal laws are followed for purchases;
- Assist with drafting budgets & justifications for spending;
- Perform other related duties as assigned (e.g. assist with procurement requests & contracts submit facility requests order office supplies & business cards & submit requests for maintenance on office equipment).
At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits visit ourTotal Rewards website! Our benefits package includes:
- Medical Coverage
- Free Dental Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off including vacation personal sick leave and 11 paid holidays per year
- Childbirth Adoption and Foster Care leave
- Education and Development Opportunities (Employee Development Funds Public Service Loan Forgiveness and more)
- Public Retirement Systems (such as OPERS STRS SERS and HPRS)&Optional Deferred Compensation (Ohio Deferred Compensation)
*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Ohio School Safety Centers Mission
The Ohio School Safety Center (OSSC) is a division of the Ohio Department of Public Safety who supports all Ohio schools and first responders in preventing preparing for and responding to threats and acts of violence including self-harm through a holistic solutions-based approach to improving school safety. Using a cross-disciplinary approach the OSSC will provide resources to schools to enhance their strategies for safety and emergency plan development.
Our goal is total commitment in supporting all schools in ensuring the safety of students employees and visitors through effective policies and procedures training and community and interagency involvement. The OSSC assists public and private Pre-K K-12 and Higher Education institutions.
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39) and as outlined in the posting.
Background Check Information
A BCI and FBI fingerprint check and a background check may be required on all selected applicants.
- A comparative analysis and/or drug-test may be a requirement of the hiring process.
To request a disability accommodation please email as soon as possible or at least 48 hours prior to the above referenced testing or interview date so any necessary arrangements may be made in a timely manner.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
