Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Sandvik Mining is looking for an Executive Assistant.
Sandvik Mining a global market leader in mining and rock excavation has an opening for an Executive Assistant. This role provides high-level administrative and operational support to the Sales Area Senior Management Team. It is responsible for planning coordinating and streamlining team activities with a strong focus on data-driven decision-making and the effective use of digital technologies to enable seamless collaboration across locations. The Executive Assistant plays a critical role in enhancing team productivity supporting strategic initiatives and ensuring the smooth execution of leadership priorities.
Safety Compliance & Organizational Alignment
Act in full compliance with Sandviks Environment Health and Safety (EHS) Vision to achieve Zero Harm.
Adhere to and promote Sandviks EHS Policy Procedures and Framework embedding a strong safety culture in all operational activities.
Ensure all actions align with the Sandvik Way reflecting organizational values and business priorities.
Maintain compliance with health safety and quality standards across all activities.
Meetings & Schedule Management
Coordinate and manage the SA VP calendar including scheduling meetings appointments and travel. Anticipate and resolve scheduling conflicts proactively.
Draft review and manage emails reports and other communications on behalf of the SA VP (where ).
Schedule and coordinate meetings including preparation of agendas presentations reports and minutes.
Manage attendance logistics and technology requirements (video/teleconferencing).
Assist in the development and delivery of team outputs including reports memos data analysis and other documentation.
Event and Travel Coordination
Organize and support key leadership events such as the Sales Area Reviews monthly management meetings and the Annual Sales Area Kick-Off.
Organize and manage travel and accommodation bookings including handling changes and special requirements for the management team (where ).
Project Coordination & Support
Track progress of strategic initiatives and assist in coordinating cross-functional projects.
Prepare status updates and follow up on action items to ensure timely completion.
Maintain the Management Team database in SharePoint and establish a collaborative platform to enhance internal communication.
Maintain a location register of key organizational stakeholders to support effective communication and planning.
EXPERIENCE
5 years experience in a senior administrative or executive support role preferably supporting senior leadership in a complex or matrixed organization.
Demonstrated experience in managing high-level meetings preparing executive reports and presentations and coordinating travel and logistics.
Proven track record in using digital collaboration tools and platforms to support remote and hybrid teams.
Demonstrated experience in event management.
EDUCATION
Diploma or Certificate in Business Administration Executive Assistance or related discipline preferred
OTHER
This role is primarily office-based.
The position involves working in both administrative and hands-on settings with occasional travel and the need to adhere to site-specific safety protocols and PPE requirements.
Flexibility and adaptability are essential to support operational needs across varied locations.
Benefits
Sandvik offers a comprehensive total compensation package including a competitive package of health dental and disability insurance and a 401(k)-retirement savings addition we provide opportunities for professional competence development and training as well as opportunities for career advancement.
For immediate consideration please apply online at for the #Executive Assistant position Job Req. ID# R0083776
Sandvik is an equal opportunity/affirmative action employer. All applicants will receive consideration for employment without regard to sex gender identity sexual orientation race color religion national origin disability protected Veteran status age or any other characteristic protected by law. Any applicant who because of a disability needs accommodation or assistance in completing an application or at any time during the application process should contact Human Resources at Sandvik also provides reasonable accommodations to employees with disabilities consistent with its obligations under the law.
Employment Type
Full-Time
