Executive Assistant
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Job Summary
Job Details
Description
The Executive Assistant (EA) provides high-level administrative support to the Executive Director (ED) that supports the Leadership Team and Board of Directors. The EA ensures smooth executive operations manages sensitive communications and provides organizational governance and logistical support to the Board of Directors. This position requires exceptional judgment discretion and the ability to work effectively across all levels of the organization. The EA will provide the below essential duties and other duties as assigned.
Essential Duties
Board of Directors Support
Manage Board of Directors operations governance requirements and compliance.
Prepare agendas compile and distribute materials and take meeting minutes for Board and committee meetings.Maintain Board calendar track terms and rosters and support recruitment and onboarding of Board members.
Serve as liaison between Board members ED and Leadership Team.
Executive Support
Manage the EDs calendar schedule meetings and anticipate priorities.
Draft edit and proofread correspondence presentations and reports.
Screen and prioritize calls emails and requests on behalf of the ED.
Coordinate ED travel logistics and expenses.
Leadership and Organizational Support
Support Leadership Team meetings: prepare agendas take minutes and track follow-up actions.
Assist with projects events and initiatives across departments.
Provide logistical and administrative support for strategic initiatives and cross-departmental projects.
Qualifications
Knowledge and Skills
Strong knowledge of nonprofit governance and board processes.
Excellent interpersonal communication and organizational skills.
Proficiency in Microsoft Office Suite (Outlook Word PowerPoint Excel Teams).
Ability to handle confidential information with discretion and professionalism.
Strong problem-solving and decision-making skills.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Education and Experience
Minimum of 5 years of progressively responsible administrative experience supporting executives and/or boards.
Prior experience in a nonprofit or mission-driven organization strongly preferred.
Demonstrated commitment to equity inclusion and anti-racism.
Bachelors degree in Business Administration Nonprofit Management or related field preferred or an equivalent combination of education and experience.
Working Conditions
This position operates in a standard office environment with hybrid flexibility. Moderate noise levels with occasional need to travel between sites. Remote and onsite work expected.
Physical Requirements
This position requires manual dexterity sufficient to operate phones computers and other office equipment. Talking hearing and communication are required on a regular basis.
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
