Administrative Assistant and Program Coordinator

Job Title:Administrative Assistant and Program Coordinator

Department:Department of English

Reports To:Chair Department of English

Status:Part Time Non-Exempt .40 FTE

SUMMARY

This position performs clerical and administrative duties for the English Department to provide efficient operations and represent the department in a professional manner.

ESSENTIAL DUTIES AND RESPONSIBILITIESinclude the following. Other duties may be assigned.

Support the English Department

• Serve as office manager (e.g. supply ordering) for the department
• Assist department chair in departmental work (maintaining financial spreadsheets assisting with scheduling etc.).
• Manage and maintain departmental websites with updated information using Dot CMS; oversee social media presence and departmental advertising
• With the department chair recruit and hire qualified student assistants through Calvin Workday. Process student payroll.
• With the Office of Scholarships & Financial Aid manage the application awards and donor follow-up processes for English Departments student scholarships.
• Provide administrative assistance to department members and departmental committees.
• Assist with departmental events such as colloquia lectures and receptions as needed.

SUPERVISORY RESPONSIBILITIES

This position may supervise one or more student assistants.

QUALIFICATIONSTo perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

• A high-school diploma or general education degree (GED) an associate degree is highly preferred.
• 1-3 years office experience; or equivalent combination of education and experience.
• Strong organization written and verbal communication interpersonal and analytical skills required.
• Knowledge of computers and related software required.
• Supervisory experience and experience in academic administrationhelpful.

COMMUNICATION SKILLS

This position requires the ability to greet callers and visitors answer questions about the college and employee good communication skills and correspondence for spelling grammar and content occasionally handle some confidential information.

SKILL REQUIREMENTS

Exceptional oral and written communication skills.

Technically savvy with excellence in spreadsheet management as well as understanding/interest in website management/social media.

Proven capacity and bandwidth for office work strong initiative to anticipate needs and stay current in a fast-paced changing environment.

Vision for continuous improvement to streamline department workflow and improve workplace efficiencies.

Resiliency and flexibility

FAITH and EDUCATIONAL COMMITMENT

1. Commitment to the educational mission of Calvin as a Christian liberal arts University affiliated with the Christian Reformed Church.

2. A commitment to the Christian faith and to the integration of faith learning and student development.

DIVERSITY COMMITMENT

Demonstrated awareness and commitment to effectively establishing relationships and positive communication across multiple dimensions of diversity including but not limited to race gender physical limitations class or religious perspectives.