Sr Coordinator, Administrative Assistant

Date Posted:

Country:

Location:

Position Role Type:

U.S. Citizen U.S. Person or Immigration Status Requirements:

Security Clearance:

At Raytheon the foundation of everything we do is rooted in our values and a higher calling to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of todays mission and stay ahead of tomorrows threat. Our team solves tough meaningful problems that create a safer more secure world.

The Software organization develops software applications including integration and test on missiles launchers radars naval systems fire control and other complex systems. Our precision software and firmware integrate operating systems device drivers networking and control software to bring together sensor guidance and flight control processing features to complete the mission. The Software org is made up of several Centers located across the country responsible for all aspects of the software development lifecycle. Our 4000 software engineers design develop and build innovative solutions for our customers. Join our fast-paced agile teams on the leading edge of technology.

This position provides senior-level administrative support to the Software Engineering Directorates Effectors Center Department Leaders and their corresponding departments. The Effectors Center and its five departments provide world class software products for our customers wide array of missile and related systems.

The Administrative Assistant will be expected to work with and for others building and maintaining relationships as they work closely accurately and independently within broadly defined guidelines. The Assistant should be an effective communicator; someone who is aware of and responsive to the needs and concerns of the leadership team(s) they support. A faster-than-average pace will be the norm for this position and a high attention to detail is critical as work will often need to be handled quickly correctly and efficiently with little to no supervision even when shifting circumstances might demand a reprioritization of tasks. Following up carefully closely and respectfully is required to ensure quality work products are delivered.

This position is within the Effectors Center of the Software organization and is an onsite role located in Tucson AZ.

What You Will Do

• Manage high-level meeting preparation and execution. Facilitate the efficient utilization of the leaderstime through development and coordination of a complex constantly changing calendar of meetings and other Raytheon functions with individuals and groups. Tasks include coordinating meeting logistics and agenda items finalizing materials and reports preparing meeting minutes and scheduling follow-ups. Requires situational awareness of conference room capacities and capabilities.

• Coordinate with other administrative support staff within Software Engineering Raytheon and RTX and ensuring that the standards of professionalism and customer service reflect leaderships values and service standards

• Support site-specific needs including but not limited to:

  • Coordinating desk assignments and locating onsite seating

  • Coordinating employee events and staff meetings to include communications room set up technology setup catering orders supplies etc.

• Managing office supplies to assist with employee moves stocking lab spaces etc.

• Facilitate onboarding/offboarding activities for employees

• Manage travel arrangements; manage reimbursements associated with business-related travel; coordinate with Raytheon Travel on travel costs and finalization of travel authorizations and reimbursements.

• Maintain and update employee rosters and other departmental data

• Safeguard the confidentiality of Raytheon by exercising discretion in communicating with internal staff and external partners in the handling of confidential information and equipment

Qualifications You Must Have

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience

• Experience supporting senior leadership in an administrative capacity

• Experience with Zoom and the Microsoft Office Suite to include Outlook Excel Word PowerPoint and Teams

Qualifications We Prefer

• Experience ordering office supplies and working within a budget

• Working knowledge of the online expense reporting systems and financial shared services policies

• A team player who is proactive flexible results-oriented and comfortable in a fast-paced changing environment and able to work independently with minimal direction or within a team structure

• Experience working in online software tools such as SharePoint Archibus NEXTConnect Concur timekeeping and SAP/APEX

What We Offer

• Our values drive our actions behaviors and performance with a vision for a safer more connected world. At RTX we value: Safety Trust Respect Accountability Collaboration and Innovation.

Learn More & Apply Now!

Please consider the following role type definition as you apply for this role:

• Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees as they are essential to the development of our products.

Clearance Information: This position requires a security clearance. DCSA Consolidated Adjudication Services (DCSA CAS) an agency of the Department of Defense handles and adjudicates the security clearance process. More information about Security Clearances can be found on the US Department of State government website here: Information: This position is onsite at our campus in beautiful Tucson AZ. Tucson has a friendly caring and laid-back atmosphere combined with the innovation and energy of a metropolitan region and recognized as one of Americas 10 Best Small Cities. Surrounded by beautiful mountains colorful Sonoran Desert landscape and majestic saguaro cacti Tucson is blessed with some of natures best work. Tucson is known for its bright blue skies and with more than 310 sunny days per year Tucsons fantastic weather lets residents enjoy the outdoors year-round.

Virtual Fly Over City of Tucson & Community YouTube Video Links

• Raytheon In Tucson: is Awesome: in Tucson: salary range for this role is 50000 USD - 100000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer including but not limited to the role function and associated responsibilities a candidates work experience location education/training and key skills.

  Hired applicants may be eligible for benefits including but not limited to medical dental vision life insurance short-term disability long-term disability 401(k) match flexible spending accounts flexible work schedules employee assistance program Employee Scholar Program parental leave paid time off and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.
  Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including but not limited to individual performance business unit performance and/or the companys performance.
  This role is a U.S.-based role. If the successful candidate resides in a U.S. territory the appropriate pay structure and benefits will apply.
  RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

  RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability or veteran status or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans Readjustment Assistance Act.

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