Academic Affairs Administrative Coordinator

Fremont - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Midland University a small private liberal arts school in Fremont NE is seeking an Academic Affairs Administrative Coordinator who thrives in a collaborative fast-moving environment and wants to play a key role in supporting faculty students and campus-wide initiatives.

Key Responsibilities

Be the go-to resource for Academic Affairs

Provide direct administrative support to the Chief Academic Officer (CAO); assist directors and deans as needed.
Serve as the first point of contact for faculty students staff and other stakeholders seeking help or information.
Maintain a current and accurate repository of academic policies forms and resources.
Manage travel arrangements schedules and budget lines for Academic Affairs staff and job candidates.
Oversee communication with the online bookstore.

Lead and coordinate signature events

Chair planning committees and bring events like Commencement Student Awards and New Faculty Orientation to life.
Coordinate logistics-food space set-up and schedules-for faculty and Academic Affairs events.

Support faculty hiring and onboarding

Partner with HR to create and maintain faculty files.
Collaborate with deans and the Chief Academic Officer to write and process adjunct contracts.
Communicate with job candidates and help them navigate the hiring process.
Track Academic Affairs employees in HR systems to keep records up to date.

Collaborate with the Registrars Office

Work closely with deans to build and update term schedules assign classrooms and maintain course details in Anthology.
Support transcript review and other cyclical academic processes.

What Were Looking For

Strong organizational and multitasking skills-you love keeping things moving and on track.
Flexibility and adaptability in a fast-paced setting.
Excellent interpersonal and communication skills; you build positive relationships and encourage collaboration.
A proactive problem-solver who brings fresh ideas and is excited about innovation.
Experience with Microsoft Office Suite.
Associates degree required; Bachelors degree preferred.

Compensation:

Midland University offers participation in a fully-insured medical/prescription plan with a Health Savings Account life and long-term disability insurance 403b retirement option and educational benefits for both the employee and his/her addition employees have the option of participating in dental vision voluntary life and supplemental insurance plans. Wages will be commensurate with education experience and individual strengths.

Required Experience: