Intm Bid Specialist

Position Overview:

The Intermediate Bid Specialist plays a key role in managing and coordinating the bid and proposal process to secure new business opportunities. This position requires a strong understanding of bid strategy compliance and proposal development and involves collaboration across departments to produce high-quality competitive submissions.

This role operates in a high-pressure fast-paced environment and collaborates closely with sales purchasing logistics and other internal teams to deliver accurate compelling proposals under tight deadlines. The ideal candidate is a self-starter who thrives with limited oversight has strong attention to detail and can juggle multiple priorities with professionalism and urgency.

Key Responsibilities

• Manage the end-to-end bid process
• Analyze bid documents (RFPs RFQs RFIs) to determine scope requirements and win strategy.
• Coordinate with sales procurement cataloging pricing product marketing and operations to gather necessary content and pricing for proposals.
• Review and edit proposals for clarity accuracy and alignment with client needs.
• Track bid progress submission deadlines and accurate records of submissions status and outcomes in bid management systems.
• Conduct post-bid reviews and maintain records for continuous improvement.
• Respond to clarifications and modifications throughout the bidding process.
• Support strategic bid planning and contribute to win strategies.
• Assist with team administrative responsibilities as it pertains to bids contract renewals and vendor applications

Qualifications

• Bachelors degree in Business Marketing Communications or a related field.
• 5 years of experience in bid management proposal writing or a similar in the book jobber or educational publishing industry.
• Demonstrated ability to manage multiple bids with tight deadlines and high accountability.
• Excellent written and verbal communication skills.
• Strong project management and organizational abilities.
• High attention to detail with the ability to work independently and under pressure

Skills and Competencies:

• Knowledge of K12 educational procurement processes
• Experience interpreting complex RFPs and creating compliant customer-focused responses.
• Ability to build relationships and collaborate across cross-functional teams
• Flexibility to adapt to changing priorities and fast turnarounds
• Proficiency in Microsoft Office Suite (Word Excel Outlook Teams) and Adobe Acrobat; familiarity with CRM or bid management tools a plus

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion national origin pregnancy sexual orientation gender identity age physical or mental disability genetic factors military/veteran status or other characteristics protected by law. As an Equal Opportunity Employer we are committed to providing reasonable accommodations to job applicants with disabilities. If you are interested in applying for employment and need assistance or an accommodation in the application process due to a disability please contact us by email or phone.

• Email: Send request to
• Phone: Request assistance by calling 800.773.7010 x45130

When contacting us please provide your contact information the job position or title and state the nature of your accessibility issue.