Spec, Sr Administrative
Spec, Sr Administrative
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Senior Administrative Specialist provides high-level administrative and operational support to the Facilities team managing a wide range of tasks with minimal supervision. This role requires a forward-thinking organized and adaptable professional who thrives in a fast-paced environment and can oversee confidential matters with discretion and sound judgment.
Responsibilities:
Manage bustling calendars arrange travel oversee expense reports and compose and handle confidential correspondence.
Provide professional customer service support including answering inquiries coordinating resources and assisting with conference room setup and planning.
Collaborate with maintenance teams and vendors to coordinate service requests and follow-ups.
Enter update and monitor facilities work orders using the IWMS system; assist with asset management and preventive maintenance scheduling.
Review code and reconcile invoices credit card transactions petty cash and check requests.
Support report preparation project documentation and presentation materials for managers.
Organize team meetings events catering and vehicle maintenance and registration.
Maintain departmental filing systems and assist with purchasing supplies and parts.
Qualifications:
Minimum of 3 years of administrative support experience; facilities experience preferred.
High school diploma required.
Experience with work management platforms (e.g. help desk ticket systems) preferred.
Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook Teams).
Solid organizational time management and multitasking skills.
Exemplary verbal written and interpersonal communication abilities are required.
Professional telephone etiquette and ability to manage calls with discretion.
Ability to work autonomously prioritize tasks and adapt to changing demands.
Sound judgment and ability to maintain confidentiality.
Willingness to work overtime as needed.
Must be available to work onsite Monday through Friday in Deerfield Beach FL.
This job description may not be inclusive of all assigned duties responsibilities or aspects of the job described and may be amended at any time at the sole discretion of JM Family. All work arrangements are subject to associate performance business need and manager discretion and may be revised as necessary.
JM FAMILY IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER
JM Family Enterprises Inc. is an Equal Employment Opportunity employer. We are committed to recruiting hiring retaining and promoting qualified associates without regard to age race religion color gender sex (including pregnancy childbirth and related medical conditions) sexual orientation gender identity gender expression mental or physical disability national origin marital status citizenship military status genetic information veteran status or any other characteristic protected by federal state provincial or local law.
DISABILITY ACCOMMODATIONS
If you have a disability and require a reasonable accommodation to complete the job application process please contact JM Familys Talent Acquisition department at for assistance. If you have an accommodation request for one of our recruiting events please notify us at least 72 hours prior so that we may provide assistance.
Required Experience:
Senior IC
Employment Type
Full-Time
