Parts Ordering Specialist
Parts Ordering Specialist
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Job Description
About the role
We are looking for Parts Ordering Specialist is responsible for analysing stock and demand data placing accurate orders with suppliers and ensuring timely receipt of parts into the warehouse. The role ensures consistent availability of parts to support customer and dealer requirements while maintaining compliance with company processes and KPIs.
Location: Uxbridge London area (Office-based)
Tasks & Typical duties/responsibilities may include but are not limited to the following:
- Analyse demand stock levels and usage trends to determine required order quantities.
- Review backorders and urgent requirements to prioritise ordering.
- Support stock planning in line with A/B/C/D part categorisation and months-of-cover policies.
- Raise and manage purchase orders with UK EU and global suppliers.
- Monitor lead times delivery schedules and order status.
- Ensure all orders are accurately recorded in the DMS/SAP/WMS systems.
- Confirm receipt of goods in the SAP against purchase orders.
- Investigate and resolve discrepancies in quantity pricing or documentation.
- Liaise with warehouse and logistics partners to ensure smooth inbound flow.
- Provide regular reports on order status fulfilment and supplier performance.
- Maintain accurate backorder ETA reporting in the BYD system ensuring timely updates to reflect supplier and logistics changes.
- Ensure data accuracy for invoices and financial reconciliation.
- Support continuous improvement initiatives to streamline ordering processes.
Skills and requirements:
- 2-3 year experience of working within a parts department or as a procurement specialist or in a similar position (purchasing order processing procurement);
- Experience of dealing with customers and handling complaints;
- Previous vehicle parts stock control experience;
- Good telephone answering/interpersonal skills;
- Ability to work under pressure prioritise duties and motivate others;
- Excellent knowledge of Microsoft office understanding of SAP and WMS (warehouse management system) is a plus;
- Chinese speaking is beneficial;
- Has right-to-work in the UK.
We offer:
- Performance and experience-based competitive remuneration;
- Scottish Widow workplace pension;
- 25 days paid holidays public holidays;
- On-site free parking;
- Commuting allowance;
- Department & company-wide teambuilding events;
- An exciting opportunity to lead the European transition to Zero Emissions transportation and de-carbonization of the economy.
Our Purpose is to build a zero-emission future that reconnects humanity with nature and a World of clean air. We are looking for talent that connects with this mission and want to create a positive impact by joining a diverse and dynamic team
Employment Type
Full Time
