Accounting Supervisor Finance Department

The Finance Department is seeking a full-time Accounting Supervisor to assist the review reconciliation payment and reporting of agency obligations.

We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all.

Our Values

Courage Accountability Respect Excellence

DIVERSITY AND INCLUSION MISSION STATEMENT

CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy community-oriented defense and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships while striving to accept listen to and respect the diverse circumstances of each client as we dedicate ourselves to meeting their individual needs. It is our CPCS mission to achieve these goals and in furtherance thereof we embrace and endorse diversity equityand inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity diversity and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility of each member of the CPCS community.

AGENCY OVERVIEW

CPCSis the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal delinquency youthful offender family regulation guardianship mental health sexually dangerous person and sex offender registry cases as well as in appeals and post-conviction and post-judgment proceedings related to those matters.

The clients we represent are diverse across every context imaginable and bring many unique cultural dimensions to the matters we address. This reality creates a critical need for CPCS staff to be culturally competent and able to work well with people of different races ethnicities genders and/or sexual orientation identities abilities and limited English proficiency among other protected characteristics.

DEPARTMENT OVERVIEW

The CPCS Finance Department is responsible for all financial functions within the agency. These include but are not limited to: Budget Accounting Procurement Accounts Payable Payroll Data Security Internal Control Compliance Audit & Oversight Conformity Fixed Assets Federal Grants Records Management and Facilities.

POSITION OVERVIEW

The Accounting Supervisor works in collaboration with the Accounting Manager who is responsible for the comprehensive oversight and implementation of the agencys accounting policies and procedures. The Accounting Team ensures compliance with requirements and guidelines established by the Office of the State Comptroller (CTR) the Operational Services Division (OSD) Administration and Finance Federal Grants regulations and the Committee for Public Counsel Services.

Reporting to the Accounting Manager the Accounting Supervisor will provide integral support in overseeing vendor onboarding/maintenance and contract administration serving as a key resource in ensuring these processes are conducted effectively efficiently and in compliance with applicable policies and addition to these core responsibilities the Accounting Supervisor will assist with encumbrance management trust and grant fund oversight employee reimbursements and general accounting collaboration with the Accounting Manager the Accounting Supervisor will help direct the daily operations of the accounting staff and perform other responsibilities as assigned.

MINIMUM ENTRANCE REQUIREMENTS

• Bachelors degree in Business Administration Accounting Finance or similar field or an equivalent combination of relevant education training and experience;
• Five years of experience in accounting and/or accounts payable experience and one year of experience managing/supervising an Accounting Unit; and
• Access to home internet access sufficient to work remotely.

QUALIFICATIONS/SKILLS

• Proficiency with the state accounting system (MMARS) including reconciling accounts and managing accounts payable or similar accounting systems;
• Advanced knowledge of Microsoft Office 2010 with a strong emphasis on Excel Access and Outlook;
• Two or more years of supervising or mentoring experience;
• Experience with implementation of new billing/platform systems;
• Ability to proactively identify solutions for process improvements and ability to implement effective solutions;
• Ability to create analyze and interpret financial information and scenarios;
• Knowledge and understanding of state finance law as well as payment and procurement regulations;
• Good communication skills; and
• Ability to work independently and as part of a group.

PERSONAL AND PROFESSIONAL ATTRIBUTES

This person will possess personal and professional integrity strong communication skills and strong analytical and decision-making skills.

The individual must possess strong leadership and managerial skills strong interpersonal skills high energy level and a positive outlook.

This person must believe in strong customer service and always act with professionalism and responsiveness.

The individual who will succeed in this role can best be described as:

• motivated; you thrive in feeling accomplished without gloating or getting an ego;
• a stickler for accuracy; your attention to detail is critical for success and the success of the Agency mission;
• a believer in customer service; you understand that even difficult conversations should end with a smile and/or pleasantries and that responsiveness is a key component of great customer service;
• consistent across many communication mediums; whether it be over the phone text or email you provide superior support for whomever needs it;
• a tech enthusiast; you recognize that technology can improve processes and love to learn how technology can improve existing processes;
• a team player; no matter your peers education or experience you treat them as your equal;
• patient; you welcome differences and you understand that sometimes you are limited in what you can improve upon or change but you continue to look for opportunities to improve existing processes; and
• a believer; that our clients and staff are why we come to work every day and that nearly anything can be accomplished with dedication patience and hard work.

RESPONSIBILITIES

Responsibilities include but are not limited to:

• Supervising the processing of all vendor setups and vendor modifications to ensure accuracy and timeliness;
• Providing regular supervision of assigned staff including ensuring that annual performance evaluations are completed in a timely and comprehensive manner and identifying training needs of staff and providing any necessary training;
• Reviewing vendor set-ups and modifications in our state accounting system (MMARS/MOSAIC) and the agencys internal systems for compliance completeness and accurate record keeping;
• Communicating with vendors regarding set-up issues and providing technical assistance to both vendors and CPCS employees to ensure superior customer service while ensuring adherence to agency policies and regulations;
• Supervising the processing of new amended and renewed contracts to ensure compliance with the Office of the Comptroller (CTR) agency internal controls and agency contract management policies and procedures;
• Assisting the Accounting Manager in supervising the Agencys federal grant process ensuring sub-recipient compliance through contract preparation billing reporting and monitoring expenditures to align budgets with actual spending;
• Assisting in overseeing the statewide Bar Advocate Programs through contract development program monitoring and preparation of annual budgets;
• Demonstrating a solid understanding of state finance law and our procurement policies to ensure accurate and compliant financial practices;
• Providing support to the Accounting Manager in ensuring funds are properly committed and encumbered during the fiscal year and in handling reallocations and obligations as needed;
• Providing coverage for employee reimbursement processing during staff absences ensuring transactions are accurate timely and in compliance with agency policies;
• Assisting in resolving all issues that concern the unit during the fiscal year including the opening and closing of the state accounting system (MMARS) and other agency payment systems;
• Participating in the development and implementation of agency policies and procedures including the CPCS Internal Control Policy;
• Supporting ongoing departmental initiatives including the transition to paperless processes cross-training standardized reporting and performance management;
• Preparing and disseminating information internally regarding payment statuses and
• processes; maintaining related electronic and hard-copy files; and
• Other duties as assigned.

EEO Statement

The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race color national origin ethnicity sex disability religion age veteran or military status genetic information gender identity or sexual orientation as required by Title VII of the Civil Rights Act of 1964 the Americans with Disabilities Act of 1990 and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the Chief Human Resources Officer Sandra DeBow-Huang at