Analyst II, Accounts Payable

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Benefits of Being a Lindenwood Employee:

• Upon hire employer-paid tuition benefits for bachelors (employee spouse and dependent) and masters degree programs (employee and spouse only).
• Tuition discounts for doctoral programs (employee only).
• Comprehensive benefits plan: medical dental vision life insurance disability insurance and retirement options.
• Paid holidays: MLK Jr. day Good Friday Memorial Day Juneteenth Independence Day Labor Day Thanksgiving break (Wednesday Friday) and winter break (Dec. 23 Jan. 1).
• Free lunch Fridays: LU employees are eligible for a free meal on Fridays at the Evans Commons Dining Hall or Spellman Dining Hall; Chick-fil-A and Qdoba included.
• Professional development opportunities through the Lindenwood Learning Academy.

Job Title: Analyst II Accounts Payable

Division: Fiscal Affairs

Evaluation Group: Staff

FLSA Status: Exempt

Reports To: Manager Accounts Payable

Positions Supervised: N/A

The accounts payable analyst II independently manages and oversees complex accounts payable processes including expense reports invoices and supplier invoice requests in Workday. This position is primarily responsible for maintaining the supplier database which involves creating and managing non-procurement suppliers conducting supplier audits and establishing supplier controls and procedures. The role also requires advanced analysis of payment trends audit findings and process improvements to enhance accounts payable operations.

The intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Job Responsibilities and Execution

• Oversees the management of University issued credit cards including maintaining inventory and credit limits; communicating fraudulent activity; and issuing and renewing credit cards
• Analyzes and processes expense reports for proper coding; audits system-selected expense reports to determine unapproved charges and assure compliance with University policies/guidelines
• Prepares analyzes and issues settlement runs weekly ensuring the prevention of duplicate payments and accuracy for high-dollar items
• Analyzes unreconciled checks and determines if they need to be canceled and re-issued
• Verifies that all invoices rentals and expense reimbursements are processed accurately and in a timely manner
• Verifies that transactions and contracts follow University polices
• Compares prior and present month utility bills; notes major increases/decreases; sends questions to accounts payable manager
• Updates creates and de-activates suppliers in Workday as needed while maintaining supplier documentation compliance
• Performs periodic supplier reviews to ensure data accuracy and completeness
• Serves as a subject matter expert for accounts payable operations and supports the accounts payable manager in training the analyst I accounts payable
• Performs annual 1099 and non-1099 audits; assists manager with the annual 1099 process
• Assists with investigating and resolving accounts payable issues related to invoices and payments
• Checks the Accounts Payable department email inbox
• Makes recommendations for improvements to business processes
• Ensures that all workflow is complete within daily/weekly deadlines

Service Excellence

• Supports the mission of the University and serves as an ambassador of the Q2 culture of service excellence
• Models supports and holds others accountable to the Universitys values
• Ensures good working relationships with vendors and acknowledges queries

Communication Teamwork and Collaboration

• Ensures good working relationships with campus community and acknowledges queries
• Reconciles transactions by notifying departments of any known discrepancies

Job may require other duties as assigned.

Required Qualifications An equivalent combination of education training and experience will be considered. Additional requirements may be designated by position.

• Bachelors degree in accounting
• Minimum 4 years related work experience

Knowledge Skills and Abilities May be representative but not all inclusive of the knowledge skills and abilities necessary to perform this job competently.

• Demonstrated ability to work effectively with individuals from diverse communities and cultures
• Ability to communicate effectively both verbally and in writing with all organizational levels
• Ability to coordinate with other departments
• Strong interpersonal skills
• Highly organized
• Strong professional integrity and ability to maintain strict confidentiality

Work Environment Environmental or atmospheric conditions commonly associated with the performance of this jobs functions. Please click here to view Lindenwood Universitys flexible work designation descriptions.

• General office setting
• Standard Flex
• Designated quiet distraction-free workspace with reliable high-speed internet and camera for video calls
• Considerable phone and computer time utilizing a Virtual Private Network (VPN) and Customer Relationship Manager (CRM) system

Physical Abilities The physical demands described below are representative of those that must be met by an employee to successfully perform this jobs essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Ability to work effectively at a computer for up to eight hours daily
• Ability to use repetitive wrist hand and finger movements to type regularly
• Ability to sit for extended periods of time
• Adequately mobile to attend events on campus and in the community
• Regular attendance is a necessary and essential function

Equal Opportunity Employer

Lindenwood University is an Equal Opportunity employer. The University complies with appropriate federal state and local laws and provides equal employment opportunities and access to educational programs without regard to race color religion gender age sexual orientation gender identity national origin veteran status disability or any other protected status to all qualified applicants and employees. Lindenwood University is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free educational work environment.