Oliver Wyman Administrative Coordinator Mexico City

Company:

Description:

About Oliver Wyman

Oliver Wyman is a global leader in management consulting. With offices in more than 70 cities across 30 countries Oliver Wyman combines deep industry knowledge with specialized expertise in strategy operations risk management and organization transformation. The firm has more than 7000 professionals around the world who work with clients to optimize their business improve their operations and risk profile and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wyman is a business of Marsh McLennan NYSE: MMC. For more information visit. Follow Oliver Wyman on Twitter @OliverWyman

Job Overview:

*PLEASE SUBMIT CVs IN ENGLISH*

* THIS IS A HYBRID ROLE THAT REQUIRES A PRESENCE IN THE OFFICE 2 DAYS PER WEEK. THERE IS NO OPTION TO BE FULLY REMOTE.*

The Administrative Coordinator will execute on demand administrative support requests accurately in and in a timely manner.

Key Responsibilities:

• Schedule and coordinate complex meeting requests and logistics

• Coordinate travel arrangements including air hotel ground transportation and meal reservations

• Ensure timely administration of any required visa/travel documentation processes

• Compile and submit timesheets and expense reports according to policy

• Employs best practices when accessing the CRM including timely and accurate contact creation/updating of contact opportunity and meeting activity information according to global data standards

• Process vendor invoices using iProcurement including new vendor set up purchase order requisition receipting invoices and proactive status updates to key stakeholders in a timely manner

• Research and coordinate internal and external events (i.e. dinners happy hours team building events etc.)

• Research and coordinate corporate gifts (i.e. new joiners baby wedding funeral illness promotion)

• Provide coverage for EAs/AAs who are out of the office and ensure seamless handoff upon EA/AA return

• Reserve conference room space through internal conference room systems

• Build and maintain cooperative relationships with colleagues at all levels

• Perform other related duties as required by management

Experience Required:

• 2 years of previous administrative or customer service experience

Skills and Attributes:

• Thoughtful judgment and ability to have an owners mentality while being courteous and caring

• Strong organizational skills that demonstrate the ability to perform and prioritize multiple tasks

• Detail-oriented even when the work is fast-paced

• Resourceful takes proactive approaches to problem-solving with strong decision-making capabilities

• Positive demeanor and superior written and verbal communication skills are essential

• Solid time-management abilities with the ability to prioritize tasks

• Possess a positive attitude and be willing to work as part of a team

• Able to work with different personalities.

• English fluency a must.

Technical Skills:

• Competent working with Microsoft Office suite including Word Outlook and PowerPoint.