Sr. Accounts PayableAccounts Receivable Analyst
Sr. Accounts PayableAccounts Receivable Analyst
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Job Description
The Job Title:Senior Accounts Payable/Accounts Receivable Analyst
The Company: GIA is the worlds foremost authority in gemology. GIA is a global organization with headquarters located in Carlsbad CA. GIA in Carlsbad boasts a 17-acre ocean view campus that accommodates approximately 600 of its 3000 total employees worldwide. It offers many competitive health and commuter benefits that promote the well-being of its employees as well as that of the environment. Click here to learn more about GIA!
This position is located in Carlsbad California at our corporate headquarters. We offer a hybrid schedule with 3 days in the office provided if metrics such as productivity and the quality of the deliverables are achieved.
The Environment:
On-site cafe - affordable custom breakfast and lunch meals and Starbucks drinks!
Economic friendly services - electric vehicle charging stations on-site
Ergonomic assessments offered on-site and virtually
The Culture: We foster an environment of autonomy performance and passion. Our team members collaborate extensively across various departments providing high-quality service to internal staff stakeholders and the organization as a whole. We value initiative cross-functional cooperation and a commitment to excellence in all our endeavors.
What to expect:
We offer competitive medical dental vision and matching 401-K plans (no vesting )
Paid vacation sick and holidays tuition assistance commuter benefits
JOB OVERVIEW
Compile and maintain accounts payable records by performing the following duties under section AP. Support the Accounts Receivable (A/R) function of Accounting Department by performing the following duties under section AR.
ESSENTIAL DUTIES AND RESPONSIBILITIES
General Tasks:
Assist and oversee Accounts Payable and Accounts Receivable with month end close procedures.
Assist and oversee with special projects as needed.
Cover for A/R and A/P staff as needed
Identify technical problems with applications used in department and propose resourceful solutions for issues.
Process and oversee financial data and formulate analytical reports and reconciliations.
Use judgement to select appropriate action from defined procedures/ guidelines; seek help from experienced staff and/or management for troubleshooting non-routine issues
Manage schedules for year-end audit as needed.
Support team and provide training. Streamline processes and prepare and update SOPs.
Other duties as assigned.
Accounts Payable (AP):
Oversee and review general ledger coding on invoices and verify Purchasing Order Number within Payable System (Workday).
Review invoices for proper approval.
Oversee and coordinate check run settlements and ensure that the checks are mailed in a timely manner.
Print accounts payable reports and maintain accounts payable files.
Prepares analysis of vendor accounts and reconciles vendor statements as required.
Ensure invoices to be paid are matched to purchase orders (P.O.) and/or requisition and receiving report.
Track all open purchase orders for valid shipment and receiving dates.
Enter invoices into Workday Accounts Payable system when coverage is needed
Process vendor inquiries and perform follow-up working closely with Purchasing Department.
Analyze vendor history and actively interacts with vendors to maintain an accurate payment history.
Oversee and support with vendor set up within Workday Payable System and collection of tax documents.
Support tax year reporting for 1099 Misc. and 1042 tax reporting.
Accounts Receivable (AR):
Oversee and maintain account records of billing collections and refunds as outlined in department policies and procedures.
Process commercial invoices international billing Vocational Rehab Billings & Government Billing.
Create credit memo for customer and student accounts as applicable and as needed and train team
Oversee posting credit card checks wires ACH and/or government agency sources.
Liaison with international offices concerning AR issues.
Oversee the review reconcile and preparation of daily deposits.
Reconcile adjust refund and create invoices for students accounts in Jenzabar.
Perform daily/monthly reconciliations for intercompany and intracompany/balancing of cash deposits to posted activity.
Answer clients inquires and payment processing as needed.
Answer phone and responds to customers request for information (mail copies of invoices account information) as necessary.
Support tax year reporting for 1098 T Education Credit form and review of accounts along with data
TECHNICAL COMPETENCIES (Knowledge Skills & Abilities)
Communicates effectively gets along with coworkers and management and deals with others effectively and professionally under pressure.
Use judgement to select appropriate action from defined procedures/ guidelines; seek help from experienced staff and/or management for troubleshooting non-routine issues.
Ability to work under minimum supervision.
Strong attention to detail and ability to meet deadlines.
Strong commitment to excellent customer services.
Basic understanding of accounting posting and reconciliation processes required.
Proficiency in computer software including MS Word Excel and Outlook.
Strong grammar written and verbal communication skills.
Proficiency in Workday Salesforce Jenzabar and other software or willingness to learn upon hire.
Ability to read and comprehend simple instructions short correspondence and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers clients and other employees of the organization.
Ability to calculate figures and amounts such as discounts interest commissions proportions percentages area circumference and volume.
Ability to apply concepts of basic algebra and geometry.
Ability to apply common sense understanding to carry out instructions furnished in written oral or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Ability to display supportive behavior and communicate positively regarding department goals and objectives.
Ability to perform and prioritize multiple tasks and meet critical deadlines while maintaining accuracy and quality.
EDUCATION AND EXPERIENCE
Associates Degree in Accounting or related field and 3 years related experience; or equivalent combination of education and experience.
Post-secondary coursework in accounting highly preferred.
Pay Range
$25.00 - $34.00 per hour
An Equal Opportunity Employer
All employment decisions are made without regard to unlawful considerations of race sex religion national origin age disability or any other legally protected status. Reasonable accommodations are available upon request.
Disclaimer: This job description indicates in general terms the type and level of work performed as well as the typical responsibilities of employees in this classification and it may be changed by management at any time. Other duties may also apply. Nothing in this job description changes the at-will employment relationship existing between the Company and its employees.
Required Experience:
Senior IC
Employment Type
Full-Time
