Administrative Associate II

Agency

Department

The A&M System strives to maintain a competitive high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans additional health and lifestyle programs and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits

NOTICE - All posted positions are subject to budget approval.

General Summary:

Works with department head and faculty to distribute funds based on designed allocations. Types requisitions pays invoices and deposits funds in selected accounts. Monitors budget status reports on a monthly basis and addresses account shortages and reconciliations. Serves as liaison to the deans office and other university offices. Performs duties necessary for smooth operation of classes and departmental offices. Assists department head in maintaining and supporting all necessary departmental functions.

Responsibilities:

• Word processing spreadsheet and email
• Budget processing
• Answering phone
• Working with students/student contact
• Order supplies
• Filing
• Errands email new faculty paperwork and meetings
• Training (business office IT etc.)
• Promotional support
• Maintains 100% compliance with timely completion of required System University and job-specific online training courses.
• This document represents the major duties responsibilities and authorities of this job and is not intended to be a complete list of all tasks and functions. Other duties as assigned.

Necessary Qualifications:

• High School Diploma or equivalent combination of education and experience.
• Two (2) years of related experience including secretarial or clerical experience with computer experience.
• Familiarity with word processing and spreadsheet creation/management; excellent public relations skills; strong oral and written communication skills.
• Self-starter possessing the ability to independently organize complex and confidential assignments.
• Strong editing skills.
• Multitasking and working cooperatively in a team environment.

Preferred Qualifications:

• Bachelors degree
• Five (5) years of secretarial/clerical experience.
• Working knowledge of Microsoft Word and Excel.
• Familiarity with Datatel and university procedures.
• Working knowledge of social media and graphics programs.

Applicant Instructions:

Please include the following with your application:

• Cover letter
• Resume
• Three references

Please attach all documents in the attachment box at the bottom of the My Experience page before continuing through the application. Please use the Upload button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents please contact WTAMU Human Resources at .

Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System.

Equal Opportunity /Veterans/Disability Employer.

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.