Administrative Assistant

WINGS Program provides a pathway to independence for adults and children who are escaping domestic violence and abuse. We are the largest provider of domestic violence shelter services in the State of Illinois and are on a path of growth to serve more who need our assistance. We are looking for an Administrative Assistant at our suburban based main office.

Key Responsibilities:

Serve as liaison to external stakeholders who seek to make contact with the President/CEO including handling and directing inquiries managing correspondence and tracking activity in Raisers Edge.

Coordinate President/CEOs schedule and assist with making travel arrangements.

Manage expense reports and credit card expense coding.

Coordinate all aspects of meeting planning and arrangements for President/CEO including communication of meeting details and materials including PowerPoint presentations and other documents as well as answering inquiries and monitoring RSVP processes.

Coordinate logistics of WINGS Board of Directors Board Committee and WINGS leadership councils meetings and events attend and provide minutes for these activities.

Coordinate WINGS Board of Directors and WINGS leadership councils member onboarding.

Act as primary point of communication for the President/CEOs office to WINGS leadership council members.

Undertake special functions administrative program or research projects as assigned.

High school diploma or equivalent required.

Minimum of 3 years of administrative experience with at least one year supporting one or more executives required.

Proficiency in Microsoft Office Suite including Excel and PowerPoint required.

Must be willing and able to work on some evenings and weekends.

Experience stewarding individual and organizational relationships preferred.

Commitment to diversity equity and inclusion.

Solid skills are required as follows: taking meeting minutes project planning and management multi-tasking organization team building initiative and following through.

Must be able to learn quickly and relay/disseminate information accurately while maintaining strict confidentiality.

Attention to detail tolerance for ambiguity and the ability to work in a fast-paced deadline driven environment are essential.

Strong analytical and problem-solving skills.

Must be dependable ethical and perform in a manner that is above reproach.

Highly organized and able to balance multiple tasks and priorities in a fluid environment.