Office Services Associate & Administrative Assistant
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Job Location:
New York City, NY - USA
Monthly Salary:
$ 50000 - 60000
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Global Strategy Group (GSG) works at the intersection of business politics and causes. Our team is made up of a great group of professionals who come from various backgrounds in strategic communications research and public affairs. Our culture and values play an integral role in how we operate and we work hard to bring passion energy and drive to everything we do! Global Strategy Group is the go-to public affairs communications and research partner for brands causes and campaigns. We work with our clients to build their reputation tackle big challenges and win.
We are seeking a Officer Services Associate and Administrative Assistant to join our team. This role combines front desk responsibilities with broader administrative support for the New York office and senior staff. The ideal candidate is highly organized personable and proactive. The Associate should be comfortable juggling daily operational asks while managing scheduling event coordination and occasional travel.
This is a fully in-person position with the expectation that you will be on-site 5 days a week
Responsibilities
- Office Services Responsibilities
- Greet office visitors in a welcoming and professional manner; provide assistance in navigating the office and connecting with their contacts
- Maintain daily office needs including but not limited to:
- Receive sort and distribute incoming mail and deliveries
- Arrange for messenger services & outgoing mail including certified mail and other sensitive materials
- Answer and politely screen incoming calls on a multi-line phone system covering multiple offices. Take detailed accurate messages to relay to the appropriate team members for follow-up.
- Manage conference room calendars and resolve booking conflicts in a timely fashion
- Maintain office supplies and kitchen/pantry stock ensuring that the office is always ready to receive guests and make a good impression.
- Assist with planning and set-up of client meetings and company events including catering/room set-up guest registration and creating name tags/signage/other event specific media as need
- Provide additional administrative support as needed.
- Execute daily print jobs and other process-related needs as determined by the Executive Assistant.
- Update and maintain contacts and other records in Microsoft Dynamics
- Administrative Responsibilities
- Support calendar management including scheduling meetings and proactively determining when travel is needed.
- Prepare and reconcile expense reports using Concur and assist in entering billable hours entry into Microsoft Dynamics for assigned team members
- Arrange complex and detailed travel plans itineraries and agendas; and compile documents for travel-related meetings as needed
- Work closely with IT and Office Support to troubleshoot any technology (computer printer cell phone etc.) or miscellaneous issues as needs arise
- Provide administrative support to senior staff as needed which may include personal tasks such as coordinating travel or scheduling appointments
- Provide reliable coverage and cross-support for other administrative staff when needed
Qualifications
- A minimum of 1 - 2 years of administrative or front desk experience
- Willingness and ability to be on-site 5 days per week in our NYC office
- Proficient with MS Office Suite (particularly Outlook EXCEL) and Windows Computers
- Strong proficiency in calendar management and scheduling in Outlook
- Comfortable working with new technology and learning to troubleshoot technical problems
- Punctual and reliable able to adjust schedule for occasional early morning or evening events.
- Handles sensitive information with integrity discretion and professionalism
- Communicates clearly and confidently and knows how to build strong relationships across teams
- Brings a helpful solutions-oriented mindset and takes pride in making things run smoothly
- Stays organized and adaptable juggling multiple priorities with attention to detail
- Takes initiative and stays calm under pressure jumping in where needed to keep things moving
- Bachelors degree or equivalent combination of education and experience
The base salary for this position is between $ 50000 to $60000 commensurate with experience. GSG provides a comprehensive benefits package including excellent coverage for medical vision and dental insurance; paid parental leave; generous time off and holidays; 401k with employer match; and additional benefits.
If this sounds like an opportunity for you please send your information our way!
When submitting your resume please include a cover letter which highlights your relevant experience along with why you want to be part of the team at GSG. We are interested in candidates who align with our mission and want to contribute to our continued growth.
Candidates who match the needs for the position will be contacted via email.
If you are an individual with a disability and would like to request a reasonable accommodation to complete your online application or participate in the interview process please reach out to emailprotected or you may call and ask to speak to someone in Human Resources Talent Acquisition.
Global Strategy Group LLC.
Global Strategy Group (GSG) is a full-service research public affairs and communications agency tackling some of todays most complex and important challenges. With more than two and half decades of experience and a team of 150 talented professionals we protect and build corporate reputations influence public affairs decision makers advocate on important social issues and win campaigns. We combine unparalleled subject matter expertise with data-driven insights and innovative methodologies to generate urgency among stakeholders and key audiences delivering tangible success for our clients.
Global Strategy Group is an Equal Opportunity Employer.
At GSG we are distinguished by our depth of talent. Our people are team players straight shooters and problem solvers. We bring passion energy and drive to everything we do. This all comes from our closely held firm values which have guided us since the day GSG opened its doors. We are committed to ensuring that our workplace provides a diverse inclusive and culturally rich atmosphere and are always looking for talented individuals to add to our culture.
We do not discriminate against any applicant for employment on any legally recognized basis including but not limited to: race religion or creed color national origin sex age disability marital status sexual orientation genetic information citizenship status veteran status uniform service member status or any other protected class under federal state or local statute.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
IC
Key Skills
- Generator
- Accomodation
- Football
- Advertising
- Architectural Design
About Company
Global Strategy Group offers a suite of in-house communications, public affairs, and research expertise, and is regularly ranked as a top public affairs firm.
