Administration Assistant

Job Description:

• Role title: Administration Assistant

• Role type: Permanent Part Time (20hours/week)

• Role Officer Level 2 Year 1-2

• Department and location: Central Specimen Reception SydPath St Vincents Hospital Darlinghurst

• Salary: $64045.94- $66170.49 (pro-rata) supersalary packaging

Better and fairer care. Always.

We are St Vincents Health Australia Australias largest not-for-profit provider of health and aged care services.

Founded by The Sisters of Charity in 1857 our 30000 healthcare superheroes operatepublic and private hospitals residential aged care community and virtual care and outreach programs.

About the role

• Coordinate the delivery and dispatch of pathology reports consumables and clinical trial kits to internal and external clients.

• Undertake pathology courier delivery tasks including covering courier drivers to complete established runs ensuring timely and secure transportation of medical specimens consumables and reports.

• Process electronic and phone orders manage enquiries and assist with stock ordering from vendors and hospital stores.

• Support inventory control through regular stock takes and efficient inventory management.

• Provide high-quality office support including photocopying scanning emailing and filing while maintaining departmental KPIs.

• Work both collaboratively and independently to ensure accurate timely service across all administration tasks.

About you

• A current and valid drivers licence with confidence to occasionally cover courier runs as required.

• Strong organisational skills with the ability to coordinate deliveries dispatches and multiple tasks simultaneously.

• Excellent communication and customer service skills to handle phone and electronic enquiries with professionalism.

• Accuracy and attention to detail in processing orders managing inventory and maintaining KPIs.

• Solid office administration skills including Microsoft Office data entry and document handling (scanning emailing filing).

• A flexible and self-motivated approach able to work both independently and collaboratively within a team.

Why work at St Vincents

• Join us on our mission to provide care to all including the most at-risk people in our community

• Discounted access to many gyms for you and your family with Fitness Passport

• Access to discounted private health insurance with Medibank

• Access to a government salary sacrifice program. Make a proportion of your salary tax-free

• Committed to financial support for educational development scholarship programs paid study leave

About the hospital

In this role you will be based at St Vincents hospital Darlinghurst.

• A busy inner-city hospital in a beautiful location

• Surrounded by great cafes galleries and theatres parks nightlife and nearby glorious beaches

• A place of expert clinical care for at-risk people

• Closely partnered with universities & affiliated research institutes many of which are located on-campus

• Centres of excellence include heart & lung transplantation bone marrow transplantation cardiology cancer care AIDS/HIV respiratory medicine mental health homeless health drug & alcohol services and correctional health

Sponsorship / work rights for Australia

Please note visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.

Pre-employment checks

Your employment is conditional upon the completion of all role-required pre-employment checks including relevant immunisations.

Equal opportunity

We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.

As part of our commitment to reconciliation we encourage Aboriginal and Torres Strait Islander peoples to apply and join us in delivering care that heals body mind spirit and community.

How to apply

The closing date for applications is 07 October 2025

Please submit your resume and a brief cover letter highlighting how your interest skills and experience align with each of the things listed in the About You section of this job advert.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early

Respectfully this role is not open to recruitment agencies.

Reconciliation Action Plan:

At St Vincents we acknowledge the importance of creating a work environment that is welcoming safe equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information visit https:// or get in contact at

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct