Assistant to the Director

Oklahoma City - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Required Education: Bachelors degree in Accounting Finance Business Management or related field.

Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelors degree.

Skills:

Highly proficient in Office 365 with an emphasis on Excel Word and Outlook
Demonstrated ability in document preparation and proof reading
Excellent interpersonal skills
Ability to work independently and as a team player
Ability to complete tasks in an efficient and timely manner
Must be detail oriented
Ability to multitask be organized and self-motivated
Ability to work in stressful situations and within deadlines
Ability to communicate verbally and in writing
Ability to create edit and manipulate spreadsheets in MS Excel

Working Conditions:

Physical: Sit for prolonged periods. Communicate effectively and listens. Use of a computer and calculator. Standing stooping bending and reaching
Environmental: Standard office environment.

Department Preferences:

Highly organized and able to handle multiple projects and deadlines.
Critical thinking skills including an aptitude to research collect and analyze data and prepare reports or responses to inquiries
Ability and desire to perform a number of different types of tasks throughout a given day ranging from handling urgent requests to long-term planning and office administration

Why You Belong at the University of Oklahoma:The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement:The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.

Required Attachments

Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.

Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!

The Center for Geroscience and Healthy Brain Aging is looking for a creative and energetic individual to join our administrative team! This position will assist our Director of the Oklahoma Nathan Shock Center (NSC) with the planning marketing communication and event needs of the Nathan Shock Center. They will also assist with other general administrative responsibilities of the director and the Center for Geroscience.

Duties:

Manages the Oklahoma Nathan Shock Center accounts. Reconciles monthly financial reports to clear outstanding expenses payroll budget revisions and transfers. Creates cost spending certification reports. Monitors and ensures money is spent correctly. Sets up new vendors and ensures invoices are on the correct accounts. Makes cash deposits into special accounts.
Coordinates and carries out projects or assignments requiring initiative independent action and specialized knowledge or expertise. May include event planning producing in-house publications and planning public relations functions.
Directs and coordinates daily operations of the program as a staff and resource person.
Performs administrative duties including but not limited to ordering and tracking supplies making travel arrangements reimbursements keeping a calendar setting up meetings and appointments.
Assists with the development implementation and interpretation of policies and procedures ensuring compliance with federal state and university policies and regulations.
Coordinates special events to include but not limited to ordering catering mailing invitations setting up PA system assisting speakers and reserving rooms.
Oversees records maintenance (inventory personnel office files etc)
Acts as a liaison with internal and external agencies compiles data statistics and other information.
Assists the Director with various committees and associated responsibilities.
Acts as the liaison between the Oklahoma Nathan Shock Center and other campus departments faculty staff and businesses and/or government entities.
Compiles data statistics and other information
Independently responds to a variety of surveys questionnaires and other requests for information.
Analyzes a variety of problems and carries out special assignments to solve those problems.
Performs various duties as needed to successfully fulfill the function of the position.

Required Experience:

Required Education: Bachelors degree in Accounting Finance Business Management or related field.Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelors degree.Skills: Highly proficient in Office 365 with an emphasis on Excel Word and OutlookDemonstrated ability...