Administration and Facilities Specialist
Administration and Facilities Specialist
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Would you like to join a global growing company that innovates for a more sustainable tomorrow UPM could be the team for you. We are frontrunners in developing renewable alternatives to fossil-based materials. Besides enabling both businesses and consumers make more sustainable choices we strive to create a positive UPM experience for all our employees around the world. We live by our values trust and be trusted achieve together renew with courage. Together we can renew the everyday for a future beyond fossils!
Learn more about us as a workplace are now looking for an Administration and Facilities Specialist. This position will be located in Jakarta Indonesia.
Greetings from your future manager
We are pleased to have you onboard as our Terminal Administration & Facilities Specialist colleague. Your role is central in ensuring smooth administrative support and well-maintained facilities that create a safe efficient and supportive working environment for our teams. By bringing your expertise and dedication you will help us deliver reliable services and reinforce UPMs culture of responsibility innovation and care. We are excited to grow and achieve success together with you. Marlina Sutanti Terminal Manager
What you will do
- Manage pantry supplies to ensure adequate stock and smooth daily operations
- Arrange and negotiate accommodation for visitors staff and business partners as required
- Coordinate transportation arrangements for visitors and employees and support visa application processes (if any)
- Ensure timely procurement and availability of office supplies
- Lead engagement activities team building and special events (e.g. Year End Party sale events)
- Manage RFQs (Request for Quotation) vendor sourcing and price negotiations for all services
- Maintain and update filing systems (both physical and digital) for easy access and compliance
- Oversee facility and office maintenance ensuring workplace safety cleanliness and functionality
Who you are
- You have a bachelors degree in business administration facility management or related fields
- You have minimum 24 years of experience in administration office management or facility services
- You have strong organizational multitasking communication and negotiation skills
- You have good knowledge of vendor management and procurement processes
- You must possess excellent communication skills in both written and spoken English
- You are proficient in MS Office (Word Excel Outlook PowerPoint)
- You have a problem-solving mindset with attention to detail
This is what we offer for you
- A meaningful job We have an inspiring purpose We create a future beyond fossils. Our work is impactful and transformative.
- A caring community Our community is built on great team spirit and shared commitment. We care about each other and the well-being of our colleagues. We support the work-life balance of all our employees.
- Development opportunities We offer you great opportunities to learn and grow throughout your career. We are an international multi-business organization offering plenty of avenues for personal growth.
- Responsible employer - Sustainability is at the core of everything we do. We are committed to ambitious science-based sustainability targets in all areas from climate change to biodiversity. We foster diversity and inclusivity offering a work environment in which everyone can be themselves.
Additional information
For support with submitting your application please contact the HR Service Center at
#LI-DNP
Required Experience:
IC
Employment Type
Full-Time
