Administrative Coordinator

Chicago, IL - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

The job posting is outdated and position may be filled

Job Summary

FMLA but the position may go permanent. Potential opportunity for travel.

3 days per week determined by the contractor. May expand to 40 hours per week after two months

Responsibilities:

Prepares documents and manages data using NM software applications including Microsoft Office.
Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting.
Screens incoming email mail and telephone calls to assign priority to call and/or identify additional resources to manage callers need.
Independently plans and executes activities such as room scheduling signage catering support staff and equipment and preparation and distribution of notifications in support of projects and meetings as appropriate.
Assists with creation and preparation of materials which are presented to management committees and subcommittees particularly power point presentations and printed materials. Prepares copies mails files documentation accurately and maintains security and confidentiality of highly sensitive information.
Authors responses on behalf of Director or department.
Performs other duties as assigned.
Utilizes appropriate resources within the institution division and department to manage and complete each assigned task and/or project.
Develops and maintains relationships with all customer and suppliers especially vendors who support equipment within the department.
Provides support to Division Vice President as needed.
Transcribes meeting content for designated meetings.
Conducts internet research and identifies relevant topics based upon assignment.

Qualifications:

Required:

Associates Degree or equivalent relevant (administrative) experience
3-5 years of experience in a business office with a strong emphasis on database management and customer service.
Knowledge of Microsoft Office PowerPoint and Excel.
Ability to organize and think independently. Excellent interpersonal skills.

Preferred: B.A. degree or business equivalent and 5 years business experience

FMLA but the position may go permanent. Potential opportunity for travel. 3 days per week determined by the contractor. May expand to 40 hours per week after two months Responsibilities: Prepares documents and manages data using NM software applications including Microsoft Office. Manages calend...