Administrative Coordinator 3

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical preventive and rehabilitative services for all residents of the State of Louisiana.

Learn more about Louisiana Department of Health

Take the next step in your public health career as an Administrative Coordinator 3 with the Office of Public Health in Region One. Based in the Jefferson Parish Health Units in Metairie and Marrero this role supports clinics across the region and plays a key part in keeping essential public health services running smoothly. Youll work within well-established procedures across programs such as STD/HIV Immunizations WIC Reproductive Health TB Vital Records and Geneticsmaking a direct impact on community health every day. If youre organized dependable and enjoy supporting multiple programs in a fast-paced clinical environment this is a great opportunity to grow and serve.

The official job specifications for this role as defined by the State Civil Service can be found here.

Job Duties:

This position requires routine statewide duties including fieldwork inspections investigations or direct services that extend beyond the employees domicile parish. These statewide responsibilities are an inherent and ongoing part of the job and may require frequent travel.

• Serves as intake clerk in public health units schedules patients for requested services. To perform these duties the incumbent must use a computer and be adept at local mainframe and Internet based programs which may include using the Electronic Health Record (EHR) LAWIN/Mosaic (WIC management system) LINKS (Louisiana Immunization Network System) LEERS (Louisiana Electronic Event Registration System) Starlims (Laboratory Information Management System) Redcap Outlook LA MEDICAID Microsoft Word Microsoft Excel etc. Registers patients enters or updates patient information. Contacts interpretation services for patients when required.
• Solicits income information from clients to determine eligibility for various programs based on federal and state guidelines; assesses appropriate fees based on family income and agency or program fee scales; collects applicable fees and issues receipts using EHR system. Prepares and deposits fees collected for services to banking institution(s). Reviews and posts daily pending charges. Analyzes daily journal activity reports and works in conjunction with nursing staff to reconcile discrepancies.
• Answers and routes incoming calls takes accurate and complete messages; locates numbers and provides general information to callers. Opens and routes incoming mail; stamps outgoing mail using digital postage machine. Greets visitors and provides requested information.
• Prepares all necessary forms needed for operation of clinic. Maintains draft copies. Scans pertinent information into charts. Reviews and responds to requests for medical records.
• Gathers information for reports; maintains confidentiality of patients and employees. Reports daily PHU activity data to Clerical Supervisor.

Location: Office of Public Health / Region 1-BRCO / Jefferson Parish

Appointment Type:This position may be filled as a Probationary Promotional appointment

Cost Center:

Position Number(s):

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e. relevant detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

Shambrielle Pooler

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge LA 70821

This organization participates in E-verify and for more information on E-verify please contact DHS at 1-.

LDH supports Louisianas commitment to being a State as a Model Employer (SAME) by promoting the recruitment hiring and retention of individuals with disabilities.

Information on the Louisiana Works Louisiana Rehabilitation Services is availablehere.