WAI Operations Manager
WAI Operations Manager
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Job Description
Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.
Job Category:
Academic StaffEmployment Type:
RegularJob Profile:
Administrative SpecialistJob Summary:
We are looking for an experienced administrative specialist to join our dynamic team. This position supports the Wisconsin Alzheimers Institutes (WAI) Director and the WAI Administrator in the UW School of Medicine and Public Health (SMPH). This position will function as a key member of the WAI Administrators team and work directly on strategic priorities of the Institute. Under the direction of the WAI Administrator the incumbent is responsible for professional-level work impacting a variety of administrative areas including but not limited to operations logistics scheduling finance procurement equipment and asset tracking creating agendas scribing notes for meetings creating internal communications event planning and human resource tasks. A successful candidate will be self-motivated able to juggle several duties prioritize pay attention to detail communicate well and follow tasks through to completion.
This position may require some work to be performed in-person onsite at a designated campus work location. Some work may be performed remotely at an offsite non-campus work location.
Candidates who demonstrate the following knowledge skills and abilities will be given first consideration:1) Excellent organizational and time management skills 2) Understanding office procedures to support organizational goals and 3) Ability to problem-solve handle multiple tasks and work effectively under pressure
Key Job Responsibilities:
Serves on committees and attends meetings representing the interests of the unit or program
Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
Leads and executes event planning logistics contract routing procurement of goods and services purchase order and requisition processing and handling all payments and reimbursements related to the events
Analyzes data and trends compiles progress reports and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
Assists recommends and advises staff on unit or program administrative issues personnel matters and budgetary problems
Serves the WAI Onboarding Coordinator that established policies to ensure comprehensive onboarding procedures. Responsible for establishing internal operating procedures to ensure successful onboarding of new staff
Department:
School of Medicine and Public Health Wisconsin Alzheimers Institute Operational Area of WAI Administration
The Wisconsin Alzheimers Institute (WAI) supports the UW School of Medicine and Public Healths (SMPH) mission of advancing health and health equity through remarkable service to patients and communities outstanding education and innovative research. Core values for WAI are service excellence scientific rigor collaboration fairness empathy and compassion. These values inform WAI efforts to lead innovative impactful programs with partners both in and outside SMPH and the University of Wisconsin-Madison. WAI goals are focused on helping people living with or at risk for Alzheimers disease or other dementia their caregivers and the health professionals working to support them. Through research initiatives statewide memory clinic development education and public health programs focused on both the clinician and caregiver we identify and provide strategies to reduce dementia risk and offer access to effective care. WAI scientists and program leaders coordinate research-based education and events for caregivers and community members throughout Wisconsin and across the nation.
Compensation:
The starting salary for the position is $60000; but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation holidays and sick leave; competitive insurances and savings accounts; retirement benefits. For more information refer to the campus benefits webpage and the SMPH Academic Staff Benefits Flyer.
Required Qualifications:
At least 2 years of administrative/office experience
Calendar and file management experience
Experience coordinating meetings and travel
Strong communication (written and verbal)
Microsoft Office proficiency in Outlook Word Excel and PowerPoint and PDFs
Preferred Qualifications:
Familiarity with Client Relationship Management software (I.e. Salesforce)
Experience with project management tools (I.e. Asana Trello)
Experience with spreadsheets and working with databases
Education:
Bachelors Degree preferred
How to Apply:
To apply for this position please click on the I am a current employee button or I am not a current employee button under Apply Now. You will be prompted to upload the following documents.
Cover Letter
Resume
Please note there is only one attachment field. You must upload all your documents in the attachment field. Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.
University sponsorship is not available for this position including transfers of sponsorship and TN selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.
Contact Information:
Relay Access (WTRS): 7-1-1. See RELAYSERVICE for further information.
Institutional Statement on Diversity:
Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus please visit:Diversity and Inclusion
The University of Wisconsin-Madison is an Equal OpportunityEmployer.
Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings click here.
To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
Required Experience:
Manager
Employment Type
Full-Time
