GDS Canada Executive Assistant 1
GDS Canada Executive Assistant 1
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Salary Not Disclosed
1 Vacancy
Job Description
At EY youll have the chance to build a career as unique as you are with the global scale support inclusive culture and technology to become the best version of you. And were counting on your unique voice and perspective to help EY become even better too. Join us and build an exceptional experience for yourself and a better working world for all.
The opportunity
As an office-based Virtual Executive Assistant you will provide remote support to senior executives in Canada. You will deliver exceptional customer service supporting offshore executives in the calendar and meeting management; email management; booking travel and accommodation and supporting other travel logistics; event management; completing expense reimbursements; client relationship management; documentation preparation and other administrative tasks as needed. You will work in a fast-paced environment with a supportive and dynamic virtual and local executive assistant team.
Your key responsibilities
- Your primary role and responsibility is to deliver proactive support and administrative services including but not limited to:
- Calendar/Meeting Management - Manage and coordinate diaries and schedules with internal and external stakeholders on behalf of the executive
- Email Management - Screen respond to and/or action emails as necessary
- Travel Management - Arrange the flight and hotel accommodations of the executive and other logistical requirements (VISA transfers etc.)
- Expense Management - Track and submit expenses for reimbursement or payment requisition and adhering to monthly deadlines
- Events Management - Assist in setting up the logistics (venue catering electronic equipment) of the event and coordination of invites and monitoring RSVPs
- Timesheet Management - Track enter and submit the worked hours of the executive and adhering to weekly deadlines
- Telephone Management - Relay accurate and detailed messages and action or transfer calls to the executive as required
- Client Relationship Management - Build relationships with clients and their EAs update and maintain client lists using EYs database and track information and report on clients and/or markets
- Customized Communications - Prepare or amend simple correspondences or documents using EY templates while adhering to the Firms branding collate and/or print documents for meetings and transcribe short recordings of meetings
- Service Line-specific Tasks - Assist the executive on key Service Line objectives processes client deliverables and setting up IT tools
You must have:
- Candidate must possess at least a Bachelors/College Degree any field (open to candidates with Vocational Degree or equivalent)
- Minimum of 2 years working experience specializing in Executive Assistance/Secretary/Admin Assistant or equivalent is preferred but not required
- Proficient in MS Office (Outlook Excel Word and PowerPoint)
- Above average English communication skills both written and spoken
- Possesses working knowledge of a variety of web-based tools
- Ability to handle multiple executives priorities and deadlines
- Willing to work in McKinley Hill Taguig
- Willing to work the Night Shift
Technologies and Tools
Advanced Excel PowerPoint and Word skills Visio
Experience working with MS Teams Visio SharePoint Tableau Azure and Power BI will be an added advantage
What we offer
EY Global Delivery Services (GDS) is a dynamic and truly global delivery network. We work across six locations Argentina China India the Philippines Poland and the UK and with teams from all EY service lines geographies and sectors playing a vital role in the delivery of the EY growth strategy. From accountants to coders to advisory consultants we offer a wide variety of fulfilling career opportunities that span all business GDS you will collaborate with EY teams on exciting projects and work with well-known brands from across the globe. Well introduce you to an ever-expanding ecosystem of people learning skills and insights that will stay with you throughout your career.
- Continuous learning: Youll develop the mindset and skills to navigate whatever comes next
- Success as defined by you: Well provide the tools and flexibility so you can make a meaningful impact your way.
- Transformative leadership: Well give you the insights coaching and confidence to be the leader the world needs.
- Diverse and inclusive culture: Youll be embraced for who you are and empowered to use your voice to help others find theirs.
About EY
EY Building a better working world
EY exists to build a better working world helping to create long-term value for clients people and society and build trust in the capital markets.
Enabled by data and technology diverse EY teams in over 150 countries provide trust through assurance and help clients grow transform and operate.
Working across assurance consulting law strategy tax and transactions EY teams ask better questions to find new answers to the complex issues facing our world today.
If you can demonstrate that you meet the criteria above please contact us as soon as possible.
The exceptional EY experience. Its yours to build.
EY Building a better working world
EY exists to build a better working world helping to create long-term value for clients people and society and build trust in the capital markets.
Enabled by data and technology diverse EY teams in over 150 countries provide trust through assurance and help clients grow transform and operate.
Working across assurance consulting law strategy tax and transactions EY teams ask better questions to find new answers for the complex issues facing our world today.
Employment Type
Full Time
