Committees Coordinator

• Permanent part-time (4 days a week) opportunity I Small supportive team
• West End Brisbane location I Flexible working available
• Internationally recognised membership-based specialist medical college

About us:

The Australian and New Zealand College of Anaesthetists (ANZCA) incorporating the Faculty of Pain Medicine is an internationally recognised specialist medical education institution responsible for the training examinations specialist qualification and continuing professional development of all anaesthetists and pain medicine specialists in Australia and New Zealand.

The colleges purpose is to serve our communities by leading high quality patient care in anaesthesia perioperative and pain medicine optimising health and reducing the burden of pain.

About the opportunity:

The position of Committees Coordinator is one of a number of positions located across the states and territories (NSW SA&NT WA VIC ACT and TAS) and New Zealand that provide varying degrees of administrative support to the Australian and New Zealand College of Anaesthetists (ANZCA) Faculty of Pain Medicine (FPM) Regional committees that operate within those regions.

Key objectives of this position are:

Provide committee support to the Queensland Regional Committee and sub committees

Provide support and services to the Queensland Anaesthetic Rotational Training Scheme (QARTS)

Provide support for the bi-annual regional committee elections

Support the provision of Queensland Regional Office content on the ANZCA website and in college publications (including the Bulletin and e-newsletters)

Internal and external stakeholder relationship management

This role reports to the Regional Coordinator QLD and involves occasional work after-hours (evenings) and weekends to support meetings events and courses with dates planned well in advance. Time In Lieu will apply for these additional hours.

About the team:

The Regional team forms part of a supportive national group of regional teams headed by the General Manager Regional Operations. We work across multiple time zones in Australia. The regional team is also a part of the Fellowship Affairs team. We have a can-do attitude we are focused friendly and driven to achieve the best outcomes for our trainees and fellows.

Keys to your success:

This is an excellent role for someone with high level administration and coordination skills who loves a high degree of variety in the role and thrives in a fast-paced team environment.

Specifically you will have:

Essential:

1. Sound administrative experience gained in a professional environment with demonstrated experience supporting committees including coordinating meetings and taking minutes
2. Excellent planning and organisation skills with strong logistics management abilities; the ability to effectively handle workload peaks and troughs and manage conflicting priorities
3. Demonstrated tenacity and judgement to manage up effectively and elicit information from stakeholders to deliver within tight timeframes
4. Strong written communication skills; the ability to prepare succinct and accurate minutes of meetings and attend to a broad range of written assignments including correspondence reports and procedure manuals.
5. Strong interpersonal and oral communication skills; the ability to liaise effectively with a range of professionals.
6. Sharp attention to detail
7. Strong initiative judgement and learning orientation demonstrating a willingness to take on new tasks the ability to problem solve and work independently and escalate matters appropriately
8. Strong team orientation the ability to work cooperatively with others attend to delegated tasks and provide back up support in periods of peak workloads or absences
9. IT skills:

• Excellent keyboard skills specifically fast and accurate data entry
• Intermediate to Advanced MS Word MS Excel and MS Outlook
• The aptitude to learn and gain expertise in the in-house database system (iMIS)
• The aptitude to learn use and coach others in the use of online meetings and online applications.

Desirable:

1. Experience in a professional membership or academic environment would be valuable but not essential
2. Experience in the administration of training courses or education programs
3. Experience coordinating and providing administrative support for large scale recruitment processes
4. Experience in the use of information database systems

What we can offer you:

We offer employment benefits and a working environment that contribute to our peoples health safety and wellbeing personal and professional development and supports an inclusive equitable and respectful college culture.

• Join a purpose driven organisation with a team of individuals passionate about improving educational opportunities for health professionals.
• A competitive remuneration package including full FBT exempt salary packaging.
• Opportunity to grow in the position with genuine career pathways.
• Be part of a very supportive professional team.
• Dynamic role with task variety and opportunity to work with a range of different people.
• Excellent staff benefits additional leave over the Christmas period additional personal leave health and wellbeing offerings market leading parental leave staff recognition program professional development opportunities member advantage program with access to discounted lifestyle benefits and leisure activities.
• Flexible hybrid working options.
• Free confidential counselling service to support our staff and their close family through lifes challenges via our Employee Assistance Program.

ANZCA is an equal opportunity employer and our commitment to creating and supporting an inclusive culture is reflected in our diverse mix of talented people passionate about delivering their best. We embrace and value the diverse society we live within and consider all qualified applicants without regard to race colour national origin religion disability gender gender identity or expression sexual orientation or age. We strongly encourage Aboriginal Torres Strait Islander and Māori applicants to apply for any of our current opportunities.

Next steps

Apply now and take the next step towards a rewarding and long-term career within a progressive environment. Our application process will require you to submit your current resume and a cover letter. We will progress suitable candidates through the hiring process as soon as we can.

If selected we will contact you to discuss your application on the phone you will be invited to meet with us at the college and from there complete a few background checks. We will help you through this we identify potential candidates prior to the advertised closing date we may close the advertisement sooner than the closing date. Therefore we encourage you to apply promptly if you are interested.

We are committed to making reasonable adjustments to provide a positive barrier-free recruitment process and supportive workplace so please let us know what you need.

For more information about ANZCAor for a copy of the position description please email Nuzee at