Administrative Assistant Vehicle Shop Buttermilk*

Job Description

The Administrative Assistant is responsible for providing office management support executing administrative policies and assisting managers and staff with administrative support tasks. The administrative assistant reports to (fill in Manager title).

applications will be accepted for this job until October 3rd 2025

Essential Duties and Responsibilities

Greet assist and direct guests employees and clients

Screen/route incoming calls and correspondences including mail email and faxes; respond independently when possible

Prepare and file reports and documents including with government agencies to conform with statutes

Compose and distribute general correspondences memos charts tables graphs reports presentations and other documents as needed

Coordinate manager/department calendars and schedule appointments

Prepare compose and transcribe records such as agendas notices minutes and resolutions for department meetings

Create and maintain recordkeeping database and spreadsheet files

Maintain office equipment coordinate IT needs order department supplies and arrange for equipment maintenance

Assist in outlets during peak periods or staff shortages (as required)

Manage expense reports and code sign and submit invoices (as required)

Maintain department operations manuals safety and training materials (as required)

Other duties as assigned

Qualifications :

Education & Experience Requirements

High School Diploma or GED required

At least 1 year of experience in a clerical/administrative support position

Knowledge Skills & Abilities

Proficient computer skills; Microsoft Word Excel Outlook and PowerPoint

Knowledge of company policies and procedures

Familiarity with company rules regulations and operational standards

Skilled in effectively communicating both verbally and in writing with team members and customers in English

Ability to prioritize tasks and manage time effectively

Ability to do basic problem-solving

Completes tasks and goals efficiently and effectively

Ability to quickly adapt to changes in processes customer flow environments and tasks

Ability to engage with customers in a positive and helpful manner

Attention to detail

Ability to be a team player working collaboratively with others

Ability to develop strong working relationship with those contacted in the course of work

Additional Information :

Work Environment and Physical Demands

• Ability to reach crouch kneel stand or be on your feet kneel and bend for extended periods of time
• Regularly work in adverse conditions and required to use protective equipment to prevent exposure to hazardous materials as well as an office environment and may be required to walk on slippery and uneven surfaces
• Must be able to lift push or pull up to 50 lbs. individually or with assistance

Seasonal: Salaried & Hourly (Full Time) 

This position is classified as a seasonal full-time position eligible for the following benefits: 

Enrollment dates differ across the various programs.   

• Paid Time Off Programs 

• Paid Leave Programs 

• Employee Ski Pass 

• Other company perks 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen One Aspen Snowmass Aspen Ventures or Aspen Hospitality you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process please contact Human Resources at .         

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties responsibilities and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). At Aspen One inclusion equity and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience we embrace and celebrate the unique experiences perspectives and cultural backgrounds that each employee brings to the workplace. We encourage diverse points of view which allows us to develop innovative solutions to the ever-evolving world of work. Aspen One strives to foster an environment where our employees feel respected valued and empowered and our team members are at the forefront of helping us promote and sustain an inclusive workplace that works for all.

For an overview of Aspen One Companys benefits and other compensation visit One participates in E-Verify.

E-Verify & Right to Work Poster