Executive Assistant

Chicago, IL - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Edelman is a voice synonymous with trust reimagining a future where the currency of communication is action. Our culture thrives on three promises: boldness is possibility empathy is progress and curiosity is momentum.

We are in relentless pursuit of an equitable and inspiring workplace that is respectful of all reflects and represents the world in which we live and fosters trust collaboration and with this approach we hire the best qualified candidates for all positions.

This is a hybrid position requiring 4 days per week in our Chicago office.

We are seeking a highly skilled and organized Executive Assistant to join our administrative team and serve as a strategic partner to Edelman leadership. The successful candidate will provide high-level administrative and organizational support and play a crucial role in ensuring efficiency and detail in managing schedules travel arrangements meetings and interactions and will ultimately empower the executive to be more valuable focused and impactful to the business.

Responsibilities include but are not limited to:

Calendar Management: Scheduling appointments meetings and travel arrangements ensuring optimal use of the executives time.
Travel Arrangements: Organizing and managing travel itineraries including flights accommodations and travel with an eye toward productivity efficiency and seamlessness.
Expense Management: Tracking and managing expenses ensuring accuracy and adherence to company full and continuous confidence to the executive that expenses are being submitted and reimbursed quickly and without issue.
Communication Support: Assisting in the coordination and management of communications including emails calls and messages in partnership with the executive to ensure timely and effective stakeholder engagement.
Meeting Coordination: Preparing agendas materials and logistics for meetings as well as taking minutes and tracking action items ensuring that meetings are effective time is well spent and action items are captured. Manage conference room set-up and food/beverages for in-person meetings.
Project Support: Assisting with the planning execution and follow-up of various projects ensuring deadlines are special projects as assigned.
Document Preparation: Drafting and editing documents presentations and reports maintaining high standards of accuracy and clarity.
Confidentiality: Maintaining discretion and confidentiality when handling sensitive information.

Basic Qualifications:

A Bachelors degree or equivalent work experience.
At least 7 years of administrative experience.

Preferred Qualifications:

Excellent communication skills:Both written and verbal enabling effective communication with internal and external stakeholders.
Attention to Detail and Professionalism: Consistently produces high-quality polished work and ensures all materials and interactions reflect our brand standards and commitment to excellence.
Brand-Conscious Communication: Represents the executive and company with care ensuring every touchpoint whether client-facing or internal is clear professional and aligned with our values.
Resourcefulness and Initiative: Navigates challenges with creativity and persistence applying sound judgment tech savvy and know-how to get things done efficiently and effectively.
Anticipatory Mindset: Looks ahead to anticipate needs next steps and potential roadblocks ensuring the executive is prepared and one step ahead.
Strong organizational skills:Ability to manage multiple tasks prioritize effectively and maintain a high level of organization.
Proficiency in office software:Including Microsoft Office Suite (Word Excel PowerPoint Outlook) and other relevant tools.
Time and project management:Ability to manage multiple tasks and projects prioritize tasks manage time effectively and meet deadlines.
Problem-solving skills:Ability to identify and resolve issues independently and efficiently.
Discretion and confidentiality:Maintaining confidentiality when handling sensitive information.
Sense of urgency:Operating with an appreciation for timeliness and ability to prioritize based on the executives focus and goals.
Ability to work efficiently in a fast-paced environment: Prior experience working in a medium-to-large agency highly preferred.
Customer service orientated: Demonstrates a proactive responsive and solution-oriented approach in supporting internal and external stakeholders.

$60000 - $120000 a year

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An employees pay position within the salary range will be based on several factors including but not limited to relevant education qualifications certifications experience skills seniority geographic location performance travel requirements revenue-based metrics any contractual agreements and business or organizational needs. The range listed is just one component of DJEHs total compensation package for employees. Other rewards may include annual bonuses a Paid Time Off policy and region-specific benefits.

DJEH offers a wide range of benefits: medical and dental insurance vision 401K life insurance disability insurance paid time off travel assistance and wellness programing.

DJEH is proud to be an equal opportunity employer and believes in diversity equity and inclusion. We seek applications from all qualified candidates without regard to race color gender sex age religion physical or mental disability military and veteran status or any other basis protected by federal state or local law. If you require a reasonable accommodation in any part of the employment process please let us know.