Listing Coordinator
Listing Coordinator
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USD 80000 - 100000
1 Vacancy
Job Description
Who we are:
Aro Homes is a thriving purpose-driven company on a mission to redefine residential construction. Aro Homes was founded to create well designed precision engineered homes that are beautiful livable and durable while being built multiple times faster and having a positive impact on the environment.
We are a diverse and experienced group of passionate and curious designers builders engineers product developers and businesspeople who are passionate about and committed to delivering on our mission. Weve demonstrated there is a massive opportunity to reduce waste and improve sustainability while building homes in a fraction of the time it takes traditionally. We utilize a repeatable multi-disciplinary and product-driven approach which is unique in the industry. We are funded by world-class investors who care about transforming industries for the better including Eric Schmidts Innovation Endeavors. If you share the desire to leave a lasting positive impact on the world and to join a strong culture of intelligent passionate people then lets start a conversation.
What you will be responsible for:
Listing Responsibilities
Coordinate with Aro Homes/ Agents to collect property information disclosures and necessary documentation.
Schedule professional photography staging videography and signage installation.
Ensure all listing agreements and compliance paperwork are completed and filed.
Prepare all Aro listings with proper marketing materials brochures and branded materials.
Marketing & Listing Management
For Aro Represented Home enter listing information into the MLS (Multiple Listing Service) and maintain updates.
Assist in creating marketing materials such as flyers brochures and online listings.
Manage online advertising campaigns (Zillow social media brokerage site etc.).
Notate all buyers and homeowners visiting Aro Homes into the HubSpot CRM.
Order and manage print and digital marketing assets.
Communication & Coordination
Serve as the main point of contact for Aro Homes regarding showings open houses and feedback.
Coordinate showings with buyer agents and maintain a showing schedule.
Provide consistent updates to Aro Sales department about listing activity and market feedback.
Keep the listing agent informed about deadlines offers and status changes.
Work directly with the site team to set up off market showings during construction.
Transaction Support
Track all deadlines (inspection appraisal closing) once a contract is received.
Ensure all required documents are signed submitted and compiled internally.
Coordinate with escrow title companies lenders and title companies.
Follow up to ensure smooth progress toward closing.
Attend listing readiness walks and make decisions for prep.
Be the point of contact for all post sales communications.
Administrative Duties
Maintain organized filing systems for each listing.
Monitor office compliance and brokerage policies.
Handle lockbox setup and key distribution.
Prepare weekly status reports for active listings.
Build on Lot Platform Coordination
Work directly with the sales department to facilitate and organize presentation calls.
Follow-up with all home owners after call.
Set up appointments and showings with home owners to visit model Aro Homes.
Cross-Functional Collaboration:
This role will work closely with:
Sales Team: Lead qualification reporting support scheduling sales enablement.
Acquisitions Team: Support around property acquisition initiatives.
Site Team: Coordination with site for property showings
Leadership: Strategic alignment reporting and continuous improvement.
Success Measures:
Appointments and showings are scheduled in a timely manner.
Listings are consistently prepped with all marketing supplies and materials.
All buyers from the Aro Website Zillow and Open Houses are notated in HubSpot.
Maintaining strong relationships with all of the Realtor connections.
Qualifications and Skills:
Real Estate Knowledge & MLS Experience Familiarity with listing processes MLS input/updates and compliance requirements.
Marketing & Digital Advertising Skills Ability to create and manage real estate marketing campaigns across online platforms (Zillow social media) and with print collateral.
CRM & Technology Proficiency Skilled in using CRM tools (HubSpot preferred) digital filing systems and scheduling software to track showings buyers and property details. Proficient and adaptable with new technology and software quickly learning and integrating tools to enhance productivity.
Strong Communication & Coordination Skills Excellent written and verbal communication to serve as the main liaison between agents clients site teams and sales staff.
Organizational & Deadline Management Abilities Proven track record of managing multiple listings coordinating transactions and ensuring timely completion of compliance inspection and closing tasks.
What we offer:
Opportunity to join an outstanding start-up team and grow a company from the ground up.
Competitive salary package.
Medical/dental/vision benefits.
Equity in the company.
At Aro Homes we are focused on building a diverse and inclusive workforce. We are an equal opportunity employer and we do not discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status or disability status. If you have a disability or special need that requires accommodation to fill out an application please do not hesitate to let us know at If youre excited about this role but do not meet 100% of the qualifications listed above we encourage you to apply.
Required Experience:
IC
Employment Type
Full-Time
