Litigation Secretary
Litigation Secretary
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$ 90000 - 115000
1 Vacancy
Job Description
A prestigious law firm seeks a Litigation Secretary (PLAINTIFF-SIDE EXPERIENCE) to join their dynamic team. This position is responsible for responsible for providing support to attorneys on a day-to-day basis as well as working closely with clients and other team members to ensure effective and timely attention to important legal matters.
Responsibilities
- Use word processing and document management software to prepare revise format and finalize a wide variety of legal such as correspondence pleadings discovery memoranda agreements and other legal documents under time-sensitive deadlines. Some pleading/discovery drafting required.
- Prepare documents for filing and/or service including: proofreading editing finalizing documents generating TOC/TOA gathering exhibits ensuring compliance with all Federal State and/or Local Rules.
- Heavy e-filing with state and federal courts. Current knowledge of Federal CM/ECF e-filing procedures. Some appellate court filings using TrueFiling.
- Docket case deadlines using CompuLaw for all incoming mail motions discovery trial/post trial mediation arbitration and appellate deadlines.
- Create mediation arbitration hearing and trial binders; prepare discovery shells; set up and maintain litigation files; party and witness subpoenas.
- Open new client/matters and send conflict checks email on behalf of attorneys.
- Case management including database management and electronic file organization.
- Assist with preparation for and scheduling of meetings teleconferences conferences and travel.
- Assist with trial preparation.
- Answer screen and respond to phone calls.
- Enter attorneys billable time as requested according to Firm billing policies.
- Maintain and track CLE records for attorneys.
- Prepare and submit expense/reimbursement reports.
- Provide backup support to other attorneys and timekeepers as needed. Volunteer for overflow work assignments when time permits and actively seek to maximize productivity and promote teamwork.
- Performs other duties and responsibilities as assigned.
Qualifications
- Minimum 5 years experience working as a personal injury employment or consumer litigation secretary.
- Excellent verbal and written communication skills and the ability to build effective internal and external client relationships.
- Can-do attitude and flexible approach.
- Strong organizational skills and the ability to apply strong attention to detail to all levels of work.
- Must be extremely detail oriented organized and have great follow through skills.
- Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.
- Perform complex tasks that may be highly confidential or sensitive in nature requiring discretion and diplomacy.
- Proficient using MS Office products (Word Excel PowerPoint Outlook).
- Must be able to work overtime as needed.
Employment Type
Full Time
