Program Specialist (pos. #0096807T)
Program Specialist (pos. #0096807T)
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Job Description
Description
Title: Program Specialist
Position Number:T
Hiring Unit: C OF HLTH SCI & SW SCH OF MED MEDICINE DEPT
Location: UH at Manoa
Date Posted: September 16 2025
Closing Date: September 30 2025
Band: A
Salary :salary schedules and placement information
Full Time/Part Time: Part-time 0.50 Full-Time Equivalent (FTE)
Month: 11-month
Temporary/Permanent: Temporary
Duties and Responsibilities
1. Performs administrative and educational duties to support the daily operations of the Department of Medicine including coordination with faculty and clerkship leadership.
2. Provides administrative support to the Clinical Faculty Personnel Committee in processing over 400 clinical faculty appointments and reappointments in compliance with University John A. Burns School of Medicine (JABSOM) Liaison Committee on Medical Education (LCME) and Accreditation Council for Graduate Medical Education (ACGME) requirements.
3. Maintains accurate and up-to-date databases of clinical faculty records including licensure board certifications training completion and evaluations.
4. *Compiles analyzes and reports clinical faculty and medical student data for accreditation and internal quality improvement purposes.
5. *Monitors and tracks departmental financial accounts including extramural awards operating budgets and endowments.
6. *Manages the Departments social media presence including content creation platform engagement and digital marketing strategies to promote departmental programs and achievements.
7. Supervises lower-level administrative support as needed.
8. *Serves as backup support for other team members as needed.
9. Other duties as assigned.
*Denotes Essential Functions
Minimum Qualifications
1. Possession of a baccalaureate degree in health sciences science education Business Administration or related field and 0 year(s) of progressively responsible professional experience with responsibilities for planning organizing and/or coordinating the operations of a program or service in a business healthcare research or academic setting; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
2. Functional knowledge of principles practices and techniques in the area of planning organizing and/or coordinating the operations of a program or service in a business healthcare research or academic setting demonstrated by knowledge understanding and ability to apply concepts terminology.
3. Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with planning organizing and/or coordinating the operations of a program or service in a business healthcare research or academic setting.
4. Demonstrated ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in the area of planning organizing and/or coordinating the operations of a program or service in a business healthcare research or academic setting.
5. Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.
7. Demonstrated ability to operate a personal computer apply word processing software and Microsoft Excel Word PowerPoint other databases various technologies and/or multiple PC and Apple software applications.
8. Demonstrated ability to multi-task in a fast-paced working environment.
9. Ability to maintain confidentiality at all times.
10. Working knowledge of the Health Insurance Portability and Accountability Act (HIPAA) the Family Educational Rights and Privacy Act (FERPA) Title IX and other policies rules and regulations.
Desirable Qualifications
1. Knowledge of UH policies and procedures.
2. Knowledge of academic medicine operations.
3. Experience working with physicians and academicians.
4. Experience working with spreadsheets and analyzing data.
To Apply:
Click on the Apply button on the top right corner of the screen to complete an application and attach the required documents by the closing date:
- a cover letter indicating how you satisfy the minimum and desirable qualifications;
- current resume;
- official transcripts confirming degree completion (copies acceptable; however official transcripts sent directly from the degree granting institution required upon hire);
- Three (3) professional references (complete with contact information including e-mail address.)
The application will be considered incomplete if materials are unreadable. Late or incomplete applications will not be considered. Note: If you have not applied for a position before using NeoGov you will need to create an account.
Inquiries:
Catherine Takauye
EEO Clery Act ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link:
Required Experience:
Unclear Seniority
Employment Type
Part-Time
